Senior Associate, Logistics Support Specialist
About The Position
LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. The Logistics department is responsible for effectively and efficiently providing materials management and logistics support to all LA28 functions. The Logistics Support Specialist will be responsible for assisting the Heads of Logistics Streams (Customs, Material Planning, and Venue Logistics) in the administrative and creative support of the logistics department, including creating templates, drafting correspondence, preparing reports, social media posts, and maintaining both internal (LA28) and external (IOC/OBS) timelines. This position will be responsible for assisting in defining logistics strategy and process mapping, focusing on creating efficiencies and synergies within the team structure. Reporting directly to the Heads of Logistics Streams, this position will support in strategic planning of the Games and play a critical role in supporting the on-time and efficient delivery of the Logistics program, balancing innovation, sustainability, and efficiency.
Requirements
- 4+ years experience in a previous office support role
- Tech savvy individual experienced in Microsoft software applications – Word, Excel, PowerPoint, SharePoint applications, and Outlook
- Experience in capturing and sharing on professional social media sites
- Competence to present and clearly communicate to audiences in a multitude of public / private settings, as required
- Willing to work on complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and attention to detail
- Experience working in a multi-cultural, multi-national environment
- Excellent communication and problem-solving skills
- Knowledge of support Logistical operations
- Experience in electronic file management including organizing, managing, updating and filing documents
- Team player with collaborative, flexible approach with an ability to roll with the transitional nature of the organization as it grows and establishes itself over the next 3 - 4 years
- Must be proficient with computers as well as Microsoft Office software (Word, Excel, Power Point, and Outlook)
- Confident self-starter – Ability to make quick decisions, follow instructions, and gathering input from colleagues
Nice To Haves
- An undergraduate degree or relevant work experience, a strong plus.
Responsibilities
- Collaborate with internal Functional Areas (FAs) to support the development of Logistics
- Ensures Logistics remain in compliance with LA28-wide milestones and deliverables
- Assemble and prepare department materials for internal / external stakeholders
- Oversee the publishing of departmental guides and documents
- Create electronic templates to be communicated and distributed throughout the FA
- Works with spreadsheets, word files, database software to complete tasks and milestones
- Interacts with IOC / OBS personnel synchronizing schedules
- Create and maintain a professional social media post highlighting the accomplishments of the Logistics department
- Maintains multiple direct report calendars
- Assist with the tracking of department vehicles
- Serves as the lead support specialist and trains other support personnel
- Compiles and analyzes statistical reports, maintains databases and enters new data
Benefits
- LA28 does not provide relocation assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
