Senior Associate, Grants Management Data & Systems
About The Position
The Senior Associate, Grants Management Data & Systems serves as ECMC Foundation’s subject matter expert for grants management systems, data governance, reporting, and business process optimization. The role partners with Grants Management leadership, Finance, IT, vendors, and cross-functional stakeholders to develop and implement technology, reporting, and data solutions that support operational excellence and the Foundation’s grantmaking strategy. The position oversees grants management systems and data assets, supporting strong governance, scalable processes, meaningful reporting, and continuous improvement. It leads system enhancements and process improvements to increase efficiency, reduce risk, improve user adoption, and strengthen organizational effectiveness. The role also identifies opportunities to apply systems, data, and technology to business objectives and the Foundation’s evolving needs. It operates under Grants Management leadership governance, providing analysis and recommendations while partnering on prioritization, policy, and long-term system strategy. The position is hybrid, with required attendance in Minneapolis, Minnesota, Monday through Wednesday, and domestic travel of up to 15%.
Requirements
- Bachelor’s degree and at least 5 years of experience in finance, data analytics, business intelligence, information systems, or a related field, or an equivalent combination of education and relevant work experience.
- Experience administering grants management systems, CRM platforms, or other enterprise business applications.
- Advanced experience developing and maintaining reports, dashboards, data visualizations, and performance metrics using Power BI, Excel, SQL, or similar reporting platforms.
- Strong knowledge of data governance, data quality management, relational databases, reporting structures, and data reconciliation practices.
- Strong understanding of grants management processes, grant lifecycles, payment administration, financial controls, and compliance requirements.
- Experience designing, implementing, and optimizing systems, workflows, reporting solutions, and technology-enabled business processes in a cross-functional environment.
- Experience translating business requirements into system configurations, reporting solutions, workflow enhancements, and process improvements.
- Experience developing and maintaining data standards, system documentation, reporting structures, operational procedures, and training materials.
- Advanced proficiency with Microsoft Office.
- Ability to travel domestically up to 15% and work effectively in the Foundation’s hybrid work environment.
Nice To Haves
- Experience working in philanthropy, nonprofit, foundation, or grantmaking environments.
- Experience with Fluxx or similar grants management platforms.
Responsibilities
- Serve as the primary administrator and subject matter expert for grants management systems, including system configuration, user roles and permissions, workflows, forms, validation rules, reporting structures, routine maintenance, and optimization.
- Lead data governance, data quality management, and reconciliation practices to ensure accurate, reliable, and audit-ready grantmaking data.
- Develop and enhance reporting, dashboards, analytics, and key performance metrics for strategic decision-making, financial reporting, and operational effectiveness.
- Assess and resolve complex system and data challenges, identifying enhancements to improve efficiency, scalability, reliability, and user experience.
- Support grants management operations through quality assurance, including grant-processing reviews, reporting validation, and resolution of data-related inquiries.
- Design, configure, test, and implement system enhancements, data structures, and automated workflows, coordinating user acceptance testing, regression testing, and pre-deployment validation.
- Partner with Grants Management leadership, Finance, IT, vendors, and cross-functional stakeholders to translate business needs into technology, reporting, and process solutions.
- Identify opportunities to improve business processes, data management practices, and system utilization through analysis, innovation, and continuous improvement.
- Establish and maintain governance standards, documentation, training resources, and best practices that support compliance, operational continuity, and effective system adoption.
- Advise leadership on system capabilities, data trends, operational risks, and opportunities to strengthen grants management operations and reporting.
- Execute system, data, reporting, and operational activities under Grants Management leadership governance, providing analysis and recommendations and partnering on prioritization, policy, and long-term system strategy.
- Ensure appropriate system security, confidentiality, and user access controls in alignment with organizational policies and data governance standards.
- Perform other duties and responsibilities as assigned.
Benefits
- Medical, dental, and vision insurance plan options with an employer subsidy.
- Company-paid life and disability insurance.
- Pre-tax flexible spending accounts.
- Wellness programs.
- 401(k) plan with company match up to 6% and potential additional discretionary contribution.
- Paid time off starting at 20 days per year.
- Commuter subsidy.
- Tuition reimbursement up to $10,500 per year for approved programs.
- Student loan payment reimbursement up to $4,800 per year.
- Up to $5,250 of qualifying education benefits reimbursed pre-tax.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
