WS - Senior AP Systems and Process Analyst

WillScot•Scottsdale, AZ

2d•Onsite

About The Position

At WillScot, our team of nearly 5000+ people makes our company a Great Place to Work® and we believe our people are what give us a competitive advantage in the industry. Our differentiation begins with our values, which are lived through our employees and aligned to the needs of our customers and communities. From day one, we invest in your growth and your future, while giving back to the communities we serve. As North America’s leading provider of complete temporary space solutions, we have helped customers across 260+ locations in the United States, Canada, and Mexico, get the innovative flexible workspace and portable storage solutions that are right for their timeline and their project, Right From the Start. The Senior AP Systems & Process Analyst helps to identify areas where the organization can improve processes and workflows in order to develop strategies and enhancements. This person will offer continuous support and training initiatives companywide and assist with KPI tracking for branch AP improvements and provide recommendations as needed to solution challenges related to the AP Systems.

Requirements

Bachelor’s Degree in an Accounting or Business-related capacity
Minimum 5 years of experience in an accounting systems operation support role
Knowledge of Invoice/Document Management Systems, AP systems and automated workflow processes
Excellent analytical and problem-solving skills
Excellent communication (written and verbal) skills with comfort speaking and presenting at all levels and ability to collaborate across teams and levels
The ability to translate business needs into system requirements
Key attention to detail and the ability to multitask and resolve complex issues within a fast-paced and changing organization

Nice To Haves

Prior experience with SAP is strongly preferred
Sig Sigma Yellow Belt certification or willingness to obtain within 12 months of hire

Responsibilities

Serve as a subject matter expert (SME) of the Invoice/Document Management System resource team to understand individual and team needs, goals, and plans of action.
Analyze current AP processes and system workflows to identify inefficiencies and recommend systems or process enhancements.
Develop and monitor Daily/Weekly/Monthly AP KPIs.
Using KPIs Identify areas of concern and work through solutioning with cross functional teams.
Identify, assess and document system and process issues; perform root cause analysis and recommend solutions.
Manage the generation of the weekly AP Improvement reports and distribution of them to Regional and Corporate employees.
Use weekly improvement reports to identify branches requiring additional training or support.
Work in close collaboration with branch employees, branch coordinators, and AP teams.
Identify system issues and report to IT support team in real time. Manage the OnBase IT Team with respect to Project Prioritization, tracking and timelines.
Communicate current issues to the field employees and provide work around instruction, if needed.
Work with AP team to work through testing and implementation of system and process enhancements.
Develop AP and Invoice/Document Management System training material and courses to assign on LMS as part of the new hire training.
Lead and assist with new hire training for Accounts Payable Rep on SAP/ Invoice Document Management System processes via zoom or in person instruction.