Senior Analyst (Budget) - Department of Transportation

City of San Jose•San Jose Metropolitan Area, CA

3d•Onsite

About The Position

The City of San José Department of Transportation (DOT) is hiring two Senior Analysts in its Administrative Services division. One role supports the Infrastructure Maintenance (IM) Division’s operating budget and dispatch services; the other leads development, implementation, and tracking of the department’s Traffic Capital Improvement Program (CIP). Both positions involve supervising a team, providing fiscal and analytical support, coordinating with internal and external stakeholders, developing staff, and improving customer services. The Infrastructure Maintenance role supervises a small team providing budget and analytical support and dispatch services. It coordinates elements of DOT’s $183 million operating budget, including expenditure and revenue tracking and budget development and management, coordinates procurement and contract management activities, and oversees the DOT Dispatch Center. This position is based at Mabury Yard in San José. The Capital Improvement Projects role leads management of the $880 million five-year Traffic CIP. It oversees a small team and coordinates with department program managers, Finance, the Budget Office, external auditors, and federal, state, and local granting agencies. The role monitors more than 100 grants totaling over $460 million and $159 million in bond revenues; maintains funding balances; tracks grant and bond compliance; oversees reimbursements; and leads annual granting-agency audits. This position is based at City Hall in San José. The ideal candidates are analytical, organized self-starters with fiscal and budget experience, preferably in the public sector. They prioritize staff development, seek ways to improve service, communicate effectively, and have a passion for numbers. A bachelor’s degree and four years of increasingly responsible general management or administrative analytic experience are required, subject to the stated education substitution. A California driver’s license may be required for some assignments.

Requirements

Bachelor’s degree from an accredited college or university.
Four years of increasingly responsible experience in general management or administrative analytic work in budget, finance, grant administration, organizational analysis, general administration, human resources, or a related field.
One year of additional education above the bachelor’s degree level may substitute for one year of the required management/administrative analytic work.
Possession of a valid State of California driver’s license may be required for some assignments.
Knowledge of applicable professional and technical practices, Citywide and departmental procedures and policies, and federal and state rules and regulations.
Understanding of the relationship between budgets and resources and strategic plans, and compliance with administrative controls over funds, contracts, and procurements.
Effective oral and written communication and listening skills, with openness to others’ ideas.
Analytical thinking, decision-making, and problem-solving skills.
Experience with common business applications, including MS Outlook, Word, PowerPoint, Access, and Excel.
Supervision skills, including setting goals and priorities, motivating and empowering others, and delegating work appropriately.
Customer-service skills and the ability to build effective working relationships and collaborate with others.
A proactive, positive, ethical, reliable, and respectful approach to work.

Nice To Haves

Fiscal and budget background, preferably in the public sector.

Responsibilities

Lead and manage the assigned team of analysts and support staff.
For the Infrastructure Maintenance assignment, provide budget and analytical support and dispatch services to the IM Division.
Coordinate elements of the department’s $183 million operating budget, including expenditure and revenue tracking and budget development and management.
Coordinate procurement and contract management activities for Infrastructure Maintenance.
Oversee the DOT Dispatch Center.
For the Capital Improvement Projects assignment, lead development, implementation, tracking, and management of the $880 million five-year Traffic CIP.
Monitor more than 100 grants totaling over $460 million and $159 million in bond revenues.
Coordinate with department program managers, Finance, the Budget Office, external auditors, and federal, state, and local granting agencies.
Maintain funding balances, track grant and bond compliance, oversee reimbursements, and lead annual granting-agency audits.
Develop staff and seek ways to improve services for customers.