Senior Advisor for Planning and Operations

State of Maryland•Anne Arundel, MD

3d•Hybrid

About The Position

The Senior Advisor for Planning and Operations will coordinate, implement, and oversee management, operations, and administration initiatives across the Department of Budget and Management (DBM). Reporting to DBM’s Chief Operating Officer/Chief Financial Officer, this role will support agencywide and cross-team work, particularly in the Divisions of Budget and Financial Management, Procurement and Contract Management, and Fleet and Travel Management. Duties may include overseeing or coordinating agency operations and planning, organizing, implementing, administering, and supervising the application of departmental policies, directives, and procedures. This role will support a broad range of Departmentwide and Statewide planning, analysis, and administration efforts. Assignments may include responsibilities such as strategic planning; coordination and tracking of organizational performance management; best practices research; process and operational improvement initiatives; data analysis, visualization, and reporting; analysis of financial reports to identify potential issues, trends, and opportunities; and organizational culture and employee engagement projects. Specific issue areas may include financial management, budgeting, accounting, procurement, contract management, fleet and travel management, space utilization and management, records retention policies and systems, and other operational responsibilities. This position requires a versatile leader and team player who can assist with modernizing management practices, building relationships across teams and stakeholders, and driving process and operational improvements. This is a management service position that serves at the pleasure of the appointing authority. The position is telework eligible, with a hybrid schedule including at least 2-3 days per week on-site.

Requirements

Bachelor’s degree in a relevant field (such as Public Administration, Management, Business Administration, Business Analytics, Finance, or Accounting)
A minimum of eight years of professional experience, ideally in project planning, management, and operations
An aptitude for strategy, communications, organizational development, performance management, data analytics, and collaboration
Ability to analyze data, define problems, identify alternative solutions, project consequences of proposed actions, recommend options, and implement approved solutions in support of goals
Excellent oral and written communication skills
Disposition to seek and accept input and assistance from others
Ability to exercise sound judgment and maintain confidentiality
Demonstrated ability to work collaboratively and respectfully with management, colleagues, and external stakeholders

Nice To Haves

Demonstrated skill in project planning, management, and operations
Experience with planning, analysis, formulation, and execution of an annual operating budget
Demonstrated experience collaborating across multiple teams or department divisions, including the ability to help others understand and manage change
Related experience with or in federal, state, or local government administration

Responsibilities

Assists in the direction of the daily operations of the division
Facilitates and manages innovation, operational, and business process improvement initiatives, including researching best practices, evaluating improvement opportunities, proposing and/or implementing internal policies and procedures, and collaborating across DBM divisions
Develops, implements, and manages short- and long-range plans for program operations and resources
Establishes overall program goals, standards and controls to meet program objectives and oversees their achievement
Manages organizational performance systems to regularly review performance data, monitor operational and program performance, and identify areas for improvement
Plans, coordinates, and manages organizational culture and employee engagement initiatives
Supports planning, analysis, formulation, and execution of DBM’s annual operating budget, including preparation and analysis of financial reports to identify potential issues and trends and quarterly development of revenue and expenditure projections
Supports procurement and contract management processes
Supports fleet and travel management systems, leveraging data to identify and create efficiencies
Oversees records retention policies, planning, and systems
Leads regular emergency management and continuity of operations planning and drills
May work on sensitive and confidential projects requiring discretion and judgment in the release of information
Performs other duties as assigned