Senior Administrator, Aprio Legal

Aprio • Scottsdale, AZ

5d • Hybrid

About The Position

Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an Senior Administrator to join their dynamic team. The Senior Administrator will provide critical administrative support to attorneys, paralegals, and other legal professionals. This role requires a strong understanding of legal terminology, procedures, and documentation, as well as excellent organizational and communication skills.

Requirements

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum 1-3 years of experience as a legal secretary or in a similar administrative role within the legal field.
• Knowledge of Arizona court procedures, filing requirements, and legal terminology.
• Proficiency in Microsoft Office Suite, legal management software, time keeping software and document management systems.
• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work effectively under deadlines.
• Discretion in handling confidential information.

Responsibilities

• Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
• File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
• Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
• Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
• Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
• Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
• Process incoming and outgoing mail, including service of legal documents.
• Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Monitor and track case deadlines to ensure timely completion of tasks.

Benefits

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave – coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree