Legal Administrator

SWICKARD SHARED SERVICES LLC•Las Vegas, NV

1d•$75,000 - $90,000•Onsite

About The Position

Swickard Auto Group is seeking a Legal Administrator to join their in-house Legal Department in Las Vegas. This role serves as the operational backbone of the department, managing correspondence intake and routing, OEM compliance calendars, contract administration, discovery coordination, and the records and tracking systems essential for organized, accurate, and timely legal work. The department supports legal, compliance, and manufacturer relations for a multi-brand, multi-state dealership organization. This position does not provide legal advice.

Requirements

4+ years of experience in legal administration, as a legal assistant, or in a related administrative role.
Demonstrated experience managing legal calendars, deadline tracking systems, and legal records or document management systems.
High school diploma or equivalent.
Knowledge of legal department operations, legal terminology, records management practices, and basic litigation and discovery processes.
Proficiency in Microsoft Office, document management, contract management, e-signature, and legal calendaring or matter management systems.
Strong organizational and process management skills.
Exceptional attention to detail and follow-through.
Clear written and verbal communication skills.
Demonstrated discretion and sound judgment in handling confidential information.

Nice To Haves

Corporate legal department or law firm experience strongly preferred.
Associate's or Bachelor's degree in Business Administration, Paralegal or Legal Studies, or a related field, or a paralegal certificate preferred.
Equivalent combination of education and relevant professional experience may be considered.
Contract administration experience preferred, including contract databases, routing, execution, and recordkeeping.
Experience supporting automotive retail, dealership operations, or manufacturer (OEM) relations a meaningful advantage.

Responsibilities

Support the day-to-day operations of the in-house Legal Department by maintaining department workflows, intake processes, tracking logs, and status reports to support the timely completion of legal matters.
Maintain the manufacturer compliance calendar, tracking OEM shop and audit schedules, program enrollment and certification deadlines, and required submissions, and sending reminders to dealership leadership and other company stakeholders.
Facilitate the intake, logging, and routing of legal correspondence, including demand letters, notices, subpoenas, and service of process, ensuring timely delivery to the appropriate attorneys and paralegals.
Administer and maintain OEM contract and franchise agreements within the company's contract management system and document depositories, recording key terms, effective and expiration dates, renewals, and required notices, and routing agreements for signature and filing executed copies.
Coordinate and support discovery-related administrative tasks, including collecting documents from dealerships and departments.
Organize and maintain open-point and manufacturer application documentation, assembling document packages and tracking submission deadlines as directed by company leadership.
Provide additional support to attorneys, including calendar management, meeting coordination, and preparation of routine correspondence, reports, and documents for attorney review.