Senior Administrator, Aprio Legal

Aprio•Scottsdale, AZ

21h•Onsite

About The Position

Aprio is a progressive, fast-growing firm looking for a Senior Administrator to join their fast-paced and collaborative legal team with opportunities for professional growth. This job requires in-office, with regular business hours. The role involves significant interaction with attorneys, clients, and court staff.

Requirements

High school diploma or equivalent required
Minimum of 1–3 years of experience in a legal assistant or similar role (law firm experience preferred).
Proficiency in Microsoft Office Suite and legal practice management software (e.g., iManage and Coyote).
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to work independently and collaboratively in a team environment.
Attention to detail and a high degree of professionalism.

Nice To Haves

Associate's or bachelor’s degree preferred.
Familiarity with Arizona-specific legal processes, such as e-filing and local court rules.
Experience supporting litigation, real estate, or other practice areas relevant to Arizona law.
Strong understanding of legal terminology.
Notary Public certification (optional but advantageous).

Responsibilities

Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
Process incoming and outgoing mail, including service of legal documents.
Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
Monitor and track case deadlines to ensure timely completion of tasks.

Benefits

Medical, Dental, and Vision Insurance on the first day of employment
Flexible Spending Account and Dependent Care Account
401k with Profit Sharing
9+ holidays and discretionary time off structure
Parental Leave – coverage for both primary and secondary caregivers
Tuition Assistance Program and CPA support program with cash incentive upon completion
Discretionary incentive compensation based on firm, group and individual performance
Incentive compensation related to origination of new client sales
Top rated wellness program
Flexible working environment including remote and hybrid options