Senior Administrator, Oncology Clinical Trials Finance- Winship Cancer Institute

Emory University•Brookhaven, GA

About The Position

The Senior Administrator, Oncology Clinical Trials Finance provides leadership and oversight for oncology clinical trial finance activities within the Winship Cancer Institute Clinical Trials Office. The role partners with research administration, investigators, clinical operations, finance, regulatory teams, sponsors, and oncology leadership to support compliant and financially sustainable trials and growth of the clinical research portfolio. The administrator develops financial strategies and best practices for budgeting, invoicing, revenue cycle management, sponsor negotiations, and billing compliance. The position oversees coverage analysis, financial feasibility assessments, study budgets, financial monitoring, forecasting, deficit management, collections, audits, and reporting across all phases of clinical research. It also establishes performance metrics, analyzes study and portfolio results, identifies process and financial improvements, and presents recommendations to executive leadership and stakeholders. The role leads, mentors, and develops clinical trial finance professionals and promotes collaboration, accountability, continuous improvement, and customer service excellence. Performs related responsibilities as required.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Healthcare Administration, or a related field, plus 7 years of progressive experience in clinical research finance, healthcare finance, sponsored programs administration, or clinical trial budgeting; or an equivalent combination of education, training, and/or experience.

Nice To Haves

Master's degree (MBA, MHA, MPH, or related field).
Three or more years of leadership experience managing teams and complex financial operations.
Experience within oncology research, academic medical centers, NCI-designated cancer centers, or healthcare systems.
Demonstrated experience negotiating clinical trial budgets and managing sponsor-funded research portfolios.

Responsibilities

Provide leadership and oversight for oncology clinical trial finance activities within the Clinical Trials Office.
Partner with research administration, investigators, clinical operations, finance, regulatory teams, and industry sponsors to ensure financial sustainability and compliance.
Develop financial strategies and best practices for clinical trial budgeting, invoicing, and revenue cycle management.
Support fiscal management strategy for oncology clinical trials across all research phases.
Provide financial guidance on sponsor negotiations, budgeting practices, and billing compliance.
Establish key performance indicators and reporting metrics for clinical trial financial performance.
Oversee financial feasibility assessments, study budget reviews, and Medicare Coverage Analyses.
Analyze protocol-specific costs, resource utilization, and reimbursement opportunities.
Monitor clinical trial revenue, expenses, receivables, profitability, and annual revenue and expense trends.
Oversee deficit management and corrective action planning for underperforming studies.
Lead budget reviews and facilitate negotiations with sponsors, CROs, and funding bodies.
Ensure budgets accurately reflect protocol requirements and institutional costs.
Review CTMS study calendars, coverage analyses, and other startup work products for alignment.
Monitor budget compliance and financial performance throughout each clinical trial lifecycle.
Identify and resolve budget variances, underpayments, and payment delays.
Ensure billing practices comply with federal regulations, Medicare requirements, and institutional policies.
Collaborate with revenue cycle and compliance teams to prevent duplicate billing and mitigate audit risk.
Monitor study receivables and accounts aging and implement strategies to improve collections.
Support internal and external audits related to clinical trial finances.
Ensure accurate financial reporting for sponsored research activities.
Develop executive reports, analyze study profitability and portfolio performance, and present financial insights and recommendations.
Use data analytics tools to identify process improvement and financial optimization opportunities.
Lead, mentor, and develop a team of clinical trial finance professionals.
Foster collaboration among research administration, oncology leadership, investigators, and finance teams.
Promote accountability, continuous improvement, and customer service excellence.
Perform related responsibilities as required.