About The Position
The Senior Administrator, Oncology Clinical Trials Finance provides leadership and oversight for oncology clinical trial finance activities within Winship Cancer Institute’s Clinical Trials Office. The role partners with research administration, investigators, clinical operations, finance, regulatory teams, sponsors, and oncology leadership to support financially sustainable, compliant clinical research and growth of the research portfolio. The position develops financial strategies and best practices for trial budgeting, invoicing, and revenue cycle management. It oversees financial feasibility assessments, study budgets, Medicare Coverage Analyses, and related startup work products; monitors study and portfolio financial performance; and supports sponsor negotiations, billing compliance, financial reporting, audits, and process improvement. The Senior Administrator also leads, mentors, and develops clinical trial finance professionals and promotes accountability, continuous improvement, collaboration, and customer service excellence.
Requirements
- Bachelor’s degree in Finance, Accounting, Business Administration, Healthcare Administration, or a related field, and 7 years of progressive experience in clinical research finance, healthcare finance, sponsored programs administration, or clinical trial budgeting; alternatively, an equivalent combination of education, training, and/or experience.
Nice To Haves
- Master’s degree (MBA, MHA, MPH, or related field).
- Three or more years of leadership experience managing teams and complex financial operations.
- Experience within oncology research, academic medical centers, NCI-designated cancer centers, or healthcare systems.
- Demonstrated experience negotiating clinical trial budgets and managing sponsor-funded research portfolios.
Responsibilities
- Provide leadership and oversight for oncology clinical trial finance activities within the Clinical Trials Office.
- Support the fiscal management strategy for oncology clinical trials across all phases of research.
- Develop and implement best practices for clinical trial budgeting, invoicing, and revenue cycle management.
- Partner with oncology leadership to support growth and expansion of the clinical research portfolio.
- Provide financial guidance on sponsor negotiations, clinical trial budgeting best practices, and billing compliance.
- Establish key performance indicators and reporting metrics for clinical trial financial performance.
- Oversee financial feasibility assessments and reviews of study budgets and Medicare Coverage Analyses.
- Analyze protocol-specific costs, resource utilization, and reimbursement opportunities.
- Monitor clinical trial revenue, expenses, receivables, and profitability, and forecast annual research revenue and expense trends.
- Oversee deficit management and corrective action planning for underperforming studies.
- Lead budget reviews and facilitate negotiations with sponsors, CROs, and funding bodies.
- Ensure budgets accurately reflect protocol requirements and institutional costs.
- Review CTMS study calendars, coverage analyses, and other work products to support alignment during study startup.
- Monitor budget compliance and financial performance throughout each clinical trial lifecycle.
- Identify and resolve budget variances, underpayments, and payment delays.
- Ensure billing practices comply with federal regulations, Medicare requirements, and institutional policies.
- Collaborate with revenue cycle and compliance teams to prevent duplicate billing and mitigate audit risk.
- Monitor study receivables and accounts aging and implement strategies to improve collections.
- Support internal and external audits related to clinical trial finances.
- Ensure accurate financial reporting for sponsored research activities.
- Develop executive reports summarizing financial performance and analyze study profitability and portfolio performance.
- Present financial insights and recommendations to executive leadership and stakeholders.
- Use data analytics tools to identify process-improvement and financial-optimization opportunities.
- Lead, mentor, and develop a team of clinical trial finance professionals.
- Foster collaboration among research administration, oncology leadership, investigators, and finance teams.
- Promote accountability, continuous improvement, and customer service excellence.
- Perform related responsibilities as required.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
