Senior Administrative Specialist

Dow•Freeport, TX

9d•Onsite

About The Position

Dow is hiring a Senior Administrative Specialist at its Freeport, Texas site. The role provides administrative and document-management support with a high degree of independence, discretion, and judgment. The specialist manages priorities, coordinates business activities, maintains critical documents and records, and supports the flow of information across the organization. The position is a key resource for administrative processes, document management, collaboration tools, and day-to-day business operations. The successful candidate balances traditional administrative responsibilities with document administration and information management, manages competing priorities with limited supervision, and identifies practical ways to improve work processes. The role also supports compliance with company policies, information-management requirements, the Code of Business Conduct, and site safety requirements. Dow describes its total rewards as including competitive base pay and bonus opportunity, wellbeing programs, retirement and savings programs, medical and life insurance, learning and growth opportunities, role-based flexibility, vacation and other paid time off, and additional location-dependent offerings. No relocation assistance is available. The position requires the ability to work legally in the United States; visa sponsorship or support is not available.

Requirements

High school diploma, GED, or equivalent.
At least 3 years of relevant administrative, document-management, records-management, or related experience.
Proficiency with Microsoft Office applications and collaboration tools, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
Willingness and ability to occasionally work outside normal business hours when business needs dictate.
Ability to work legally in the United States.

Responsibilities

Provide independent administrative support to leaders and teams, prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment.
Coordinate the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records in accordance with company requirements.
Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information-management systems.
Coordinate document workflows with owners, reviewers, and approvers; track revisions and outstanding actions; and follow up on document activities.
Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, presentation materials, and other administrative activities.
Coordinate meetings and special projects, capturing notes, action items, decisions, and follow-up activities.
Process expense reports and provide administrative support for spending, invoices, and purchase-related activities as applicable.
Serve as a point of contact for leaders, employees, contractors, and external partners, answering questions, resolving administrative issues, and connecting people with resources.
Support communication and information flow across teams and functions using knowledge of business processes, organizational networks, and collaboration tools.
Use Microsoft Office, SharePoint, Teams, and internal business systems to organize information, develop reports, improve productivity, and assist with routine technology and process questions.
Participate in projects and continuous-improvement efforts, identifying opportunities to simplify administrative and document-management processes.
Help maintain compliance with company policies, information-management requirements, Code of Business Conduct expectations, and site safety requirements.
Build working relationships across organizational levels and contribute to an inclusive, collaborative, and accountable team environment.
Provide backup or guidance to other administrative personnel as needed and share knowledge, processes, and best practices.

Benefits

Equitable, market-competitive base pay and bonus opportunity, with locally relevant incentives.
Programs supporting physical, mental, financial, and social well-being.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources.
Employee stock purchase programs, where available.
U.S. Student Debt Retirement Savings Match Program, which applies eligible monthly student debt payments as contributions to the Employees’ Savings Plan (401(k)).
Medical and life insurance packages with a variety of coverage options; travel insurance is available in certain countries and locations.
Training, mentoring, work experiences, community involvement, and team-building opportunities.
Role-based workplace flexibility.
Competitive yearly vacation allowance.
Paid time off for new parents, including adoptive and foster parents.
Paid time off to care for sick or injured family members.
Paid time off to support volunteering and Employee Resource Group participation.
Wellbeing Portal for Dow employees.
On-site fitness facilities where available.
Employee discounts for online shopping, cinema tickets, gym memberships, and more.
Some locations may offer transportation allowances, meal subsidies or vouchers, and carbon-neutral transportation incentives.