Senior Administrative Specialist

Canyon County•Caldwell, ID

17h•$22 - $26•Onsite

About The Position

Performs advanced administrative, fiscal, and program support functions for the Canyon County Extension Office. This position provides a high level of customer service, coordinates office operations, supports Extension programming, and manages financial processes. The Senior Administrative Specialist exercises independent judgment, maintains accurate records, and serves as a resource for staff, program participants, community partners, and the public.

Requirements

Strong customer service, communication, and interpersonal skills.
Effective organization, time management, and ability to manage competing priorities
Experience with bookkeeping, budgeting, financial reconciliation, and record management practices
Strong attention to detail and ability to maintain accurate and confidential records
Use sound judgment, problem solving, and independent decision-making within assigned responsibilities
Proficiency with computers and office software including Microsoft Office and related applications
Establish and maintain effective working relationships with employees, partners, and the public
Communicate clearly and professionally both verbally and in writing
Must successfully complete a background investigation
High school diploma or GED required
Five (5) years of administrative, clerical, financial, customer service, or related experience preferred.
Any equivalent combination of education and experience that provides the skills necessary to successfully perform the duties of the position
Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
Visual acuity, with or without an accommodation, to read instructions, review and organize documents
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks
Ability to lift 15 lbs

Nice To Haves

additional coursework in office administration, business, accounting, or related field preferred

Responsibilities

Coordinates daily office operation, schedules, meeting spaces, supplies, and administrative processes
Provides support to Extension educators and staff including correspondence, reports, documentation and program materials
Maintains communication with County departments, University partners, clientele, and community stakeholders
Supports websites updates, databases, records and other department information systems
Process County claims, invoices, deposits and financial transactions
Manages and reconciles operating budgets, program accounts, and grant funds, and financial records
Maintains accounting systems, receipts, reports and documentation in compliance with established procedures
Coordinates program payments and reconciliations including electronic payment systems
Assists with Extension programs, events and registrations, class materials, and participant communication
Supports 4-H programming and fair activities including entries, exhibits, judging coordination, and event preparation
Provides assistance to walk-in and phone customers by answering questions and connecting individuals with appropriate resources
Organizes and supports volunteer recognition and community engagement activities
Assists with assigning priorities, coordinating workflow, and supporting administrative staff
Identifies process improvements and assists with maintaining efficient office procedures
Provides guidance and support to ensure consistent customer service and program delivery
Performs all work duties and activities following County policies, procedures, and safety practices
All other duties as assigned