Senior Administrative Specialist

New York Life•Pittsburgh, PA

12h•$42,000 - $46,000•Hybrid

About The Position

Group Benefit Solutions delivers comprehensive insurance and absence management solutions for mid-sized and large companies. Our work fosters a healthier, happier, and more secure workforce, contributing to New York Life’s legacy of being there when we’re needed most. Here, you'll design, implement, and support these solutions directly impacting employees’ lives. At our core, we provide financial security and peace of mind to people through our absence, accident, disability, voluntary benefits, and life insurance solutions. The Senior Administrative Specialist is integral to the efficient functioning of the office. As a Senior Administrative Specialist, you will be handling a range of administrative tasks that include providing support for onboarding new employees, meetings and travel, and supplying materials to staff. This role is also responsible for managing both electronic and paper documents, ensuring accurate review, logging, printing, and archiving. Additionally, the Senior Administrative Specialist assists the administrative team with projects and general duties, including document filing, scanning, and format conversion, all while maintaining a high level of organization and attention to detail.

Requirements

Proficiency with Microsoft Office products
Proficiency with AI, including Microsoft Copilot and Chatgpt
Strong communication, customer and computer skills
Critical attention to detail
Ability to prioritize and multi-task
Strong organizational skills
Work well independently as well as in a team setting
High School diploma, or GED from an accredited school required

Responsibilities

Manage several administrative tasks
Manage the onboarding process for new hires
Provide employee supplies
Schedule meetings, travel and other administrative duties
Paying Invoices
Work with electronic and paper documents and ensure the documents are properly reviewed, logged, printed and archived. These documents must also be reviewed and confirmed for accuracy.
Assist the administrative team with projects and general team tasks including but not limited to filing paper and electronic documents, converting documents to a PDF format and scanning documents as needed.
Utilize AI in daily tasks