Senior Administrative Specialist- Oncology

St. Jude Children's Research Hospital•Memphis, TN

10d•Onsite

About The Position

We are seeking a highly organized, customer-focused Senior Administrative Specialist who is passionate about making others’ work easier. In this role, you will serve as a trusted resource for faculty, staff, and trainees—turning challenges into positive, seamless experiences through proactive problem-solving, exceptional service, and strong attention to detail. The ideal candidate thrives in a fast-paced, evolving environment and takes pride in delivering accurate, high-quality work while managing multiple priorities. This position is 100% on-site. You will join a dynamic, collaborative team where no two days are the same. This role offers the opportunity to make a meaningful impact, requiring adaptability, initiative, and a positive approach to continuous change and growth.

Requirements

High school diploma or GED required
Minimum of 4+ years of administrative or related experience
Experience with planning, organizing, and coordinating activities
Strong attention to detail with experience managing routine or repetitive tasks
Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Nice To Haves

Bachelor’s degree preferred
Bachelor's degree with no experience required
Experience using Workday
Background in administrative support, logistics, or coordination
Exceptional organizational skills with the ability to manage multiple tasks simultaneously
Customer-focused mindset with a passion for helping others
Strong attention to detail and commitment to high-quality work
Excellent communication and interpersonal skills
Proactive problem-solver who can think quickly and remain composed under pressure
Thrives in a fast-paced, dynamic environment with shifting priorities

Responsibilities

Serve as the primary point of contact for faculty, staff, and trainees, delivering exceptional service and support
Provide specialized onboarding support for new employees, including laboratory staff, postdoctoral researchers, and students
Coordinate complex travel arrangements and logistics
Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently.
Coordinate with external vendors to support event organization for their own team/department.
Manage standard communication with internal/ external members on routine matters.
Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed.
Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within their own scope of work.
Support in the recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.
Perform other duties as assigned to meet the goals and objectives of the department and institution. performance management processes.