Senior Administrative Specialist

the Voith Group•York, PA

6h•Onsite

About The Position

The incumbent in this position provides support to the Commercial Managers throughout the complete project life cycle by preparing and maintaining key project commercial data to facilitate decision making. This includes resolving issues and allowing for uninterrupted and timely execution of the assigned projects.

Requirements

High School Graduate
Working knowledge of SAP, and all Microsoft Office systems
Excellent organizational and communication skills

Nice To Haves

Prefer licensed notary public.

Responsibilities

Assist with collection of exposure data, including data for all workers comp, auto liability, general liability, pollution and property information for annual program renewal for VHNA.
Maintain current vehicle and driver lists for auto insurance. Submit vehicle list to broker quarterly.
Manage requests for certificates of insurance, auto ID cards, customer insurance requirements, vendor insurance certificates, limited to coverage verification and notifying Sourcing to contact the vendor.
Process Quarterly Payroll Report for State of Washington Workers Compensation.
Process annual claims and payroll reports for Workers Compensation for States of Pennsylvania and Ohio.
Custodian of all insurance program coverage and policy documents, annual and monthly premium billings, adjustments, fees and expenses.
Request Mid-Fiscal Year and End-Fiscal Year Workers Compensation Report for Controlling
Intake and reporting of all field and internal Auto Insurance Claims.
Serve as system administrator for COR-TF system for Customer Stand-by Letters of Credit and Parent Guarantees requests.
Coordinate with Surety Broker, GTF, OTO and OTC for Bonding Requests.
Coordinate invoicing for Letters of Credit and Bonding.
Maintains all bond files.
Quarterly reporting of all bonds to GTF and Sureties.
Coordinate end of project and/or project updates for release or extension of Bonds and Letters of Credit.
Receive Invoice Workflows for Insurance and Securities Invoices, Microsoft Invoices.
Apply charge numbers and send for approval signatures.
Review Marsh In-Force Reports for accuracy with our WIP Report as requested by gtf.
Enter SAP orders that are not HyService AMB-2 orders.
Review paperwork for accuracy and complete information before entering order.
Add locations code information to new customer accounts from MasterData for order entry.