Senior Administrative Professional, BSO

BDO•Calgary, AB

2d•Hybrid

About The Position

BDO Canada is seeking a Senior Administrative Professional in Calgary to support the Business Services & Outsourcing Executive Team. This is a new role and the successful candidate will own the following job responsibilities: Handle confidential and sensitive client information, Provide direct administrative support to Partners, Senior Managers and respective professional staff as a member of the administrative services team, Prepare financial statement and related documents using Caseview or Word Excel up to and including the finished product, Provide quality control regarding visual presentation of financial statements, including proof-reading, check additions, transfers and cross-referencing on financial statements prior to issuing draft/final financial statements and various correspondence, Conversion of financial statements and other documentation as required into various formats for electronic and hard copy presentation (i.e. PDF, Caseview to Word), Lock down and archiving of files and tax returns in a paperless data storage system (as required), Printing, processing/assembling and e-filing of various tax forms such as T1, T2, T3, T3010, T4, T4A, T5, GST, etc., Ensure that all-working paper, tax, correspondence and other documents are filed correctly, Ensure timely delivery of client service either directly or through supporting of professional staff, Check working paper files for sign off on specific forms and documentation completion including follow-up with Partners/Managers when not signed/completed, Resolve matters of a routine nature to conserve the Partners time; liaising and acting/following up on issues upon directions of the Partner, Senior Manager, and Manager, Provide assistance to other Partners, staff during periods of support staff vacations, illness and other absenteeism, Provide assistance to other admin, staff team members as required, Assist with reception relief and file room as required.

Requirements

At least 3 - 5 years of administration experience
An Office Administration diploma (or related)
Thorough knowledge of Microsoft Office computer programs (Word, Excel, Outlook) and a proficiency to learn new software
Ability to prioritize workload and manage multiple tasks
Good judgment and analytical skills with a focus on attention to detail
Ability to work in a deadline-driven work environment and deal with confidential information
Strong problem solving and communication skills both written and oral
Value teamwork, client service and quality in detailed work

Nice To Haves

Bilingualism (English & French) is considered an asset

Responsibilities

Handle confidential and sensitive client information
Provide direct administrative support to Partners, Senior Managers and respective professional staff as a member of the administrative services team
Prepare financial statement and related documents using Caseview or Word Excel up to and including the finished product
Provide quality control regarding visual presentation of financial statements, including proof-reading, check additions, transfers and cross-referencing on financial statements prior to issuing draft/final financial statements and various correspondence
Conversion of financial statements and other documentation as required into various formats for electronic and hard copy presentation (i.e. PDF, Caseview to Word)
Lock down and archiving of files and tax returns in a paperless data storage system (as required)
Printing, processing/assembling and e-filing of various tax forms such as T1, T2, T3, T3010, T4, T4A, T5, GST, etc.
Ensure that all-working paper, tax, correspondence and other documents are filed correctly
Ensure timely delivery of client service either directly or through supporting of professional staff
Check working paper files for sign off on specific forms and documentation completion including follow-up with Partners/Managers when not signed/completed
Resolve matters of a routine nature to conserve the Partners time; liaising and acting/following up on issues upon directions of the Partner, Senior Manager, and Manager
Provide assistance to other Partners, staff during periods of support staff vacations, illness and other absenteeism
Provide assistance to other admin, staff team members as required
Assist with reception relief and file room as required