Senior Administrative Partner, Design

HP IQ•San Francisco, CA

5d•Hybrid

About The Position

HP IQ is looking for a highly organized, detail-oriented Senior Administrative Partner to provide executive-level support to our SVP, Design & Innovation while also providing operational support to the Design team. In this role, you will act as a strategic partner to SVP, Design & Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly. This role collaborates closely with the Chief of Staff and builds strong relationships to communicate and work effectively across the organization. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work.

Requirements

Bachelor's degree or equivalent experience
5+ years in an administrative role or program management role
Experience with managing multiple calendars
Availability some nights and weekends, as needed

Nice To Haves

Experience working with and supporting creative teams
Meticulous attention to detail and accuracy in execution, even under pressure
Highly organized with excellent time-management skills
Clear written and spoken communicator, demonstrates emotional intelligence
Strong ability to anticipate needs and problem solve quickly and effectively
Experience providing project management support on high-priority projects
Excellent collaboration and customer service skills
Proven ability to work in a fast-paced, dynamic team environment

Responsibilities

Manage complex calendars, scheduling, and prioritization for HP IQ’s SVP, Design & Innovation; independently prioritize and make decisions to resolve scheduling conflicts
Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
Anticipate needs to proactively resolve scheduling or logistical conflicts
Act as a liaison representing SVP across teams (Design, Engineering, Finance, HR, etc) internally at HP IQ and across the HP organization
Develop a strong partnership with Chief of Staff and collaborate on day-to-day operations and projects, build relationships with EA’s across HP for efficient scheduling
Collaborate with Senior Design Producers on a regular basis to support the daily operations of the Design team
Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
Bring structure and clarity to ambiguous or fast-paced situations