Administrative Partner

Pfizer • New York City, NY

3d • Onsite

About The Position

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork. Role Summary This role will provide comprehensive administrative support to the Oncology Medical Head, Hematology serving as the primary point of contact for administrative coordination and execution. The position supports efficient operations within a fast‑paced, global organization. Responsibilities include managing calendars, meeting coordination, material distribution, travel logistics, and expense reporting while ensuring full adherence to Pfizer policies and compliance requirements. The role requires the ability to work independently, prioritize effectively, navigate ambiguity, and manage multiple priorities. The individual will collaborate with administrative colleagues in a team‑oriented environment.

Requirements

• High School Diploma or GED with at least 4 years of experience
• Strong interpersonal skills
• Problem solving ability
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
• Experience coordinating domestic and international travel
• Strong verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Nice To Haves

• Experience in ERP systems.
• Experience using applications such as Concur, WebEx, and Ariba
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams
• Adaptability and flexibility in a fast-paced environment
• Proactive approach to identifying and addressing issues
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity.
• Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
• Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.
• Handle purchase orders and track invoices through the system, maintaining accurate financial records.
• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• paid vacation, holiday and personal days
• paid caregiver/parental and medical leave
• health benefits to include medical, prescription drug, dental and vision coverage.
• Relocation assistance may be available based on business needs and/or eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED