Leadership Administrative Partner

Rivian • Palo Alto, CA

5h • Hybrid

About The Position

As a Leadership Administrative Partner, you are the operational glue for the Enterprise Technology leadership team. Supporting three key executives, you will act as a force multiplier, optimizing their most limited resource: time. You are a resourceful, independent, and quick-thinking navigator of a fast-paced environment, ensuring our ET leaders stay focused on scaling the technology that keeps the world adventurous.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience as an Executive Assistant or Administrative Partner, specifically supporting multiple leaders in a high-growth tech environment.
• Advanced proficiency in Google Workspace (Sheets, Slides, Docs). Ability to quickly learn new software and utilize AI for efficiency.
• Highly organized, with an ability to prioritize under pressure and multi-task in a fast-paced environment.
• Positive attitude, strong business acumen, and demonstrated understanding of team and executive priorities.
• Ability to operate independently with a strong sense of self-motivation and a “get-it-done” attitude.

Responsibilities

• Proactively manage complex, shifting calendars for three executives, identifying and resolving conflicts as they arise.
• Acting as both the gateway and gatekeeper, you leverage calendaring so that your executives are able to focus on team and company goals.
• Lead special projects for the ET org, including space planning, leadership offsites, team socials, and All-Hands logistics.
• Partner with teammates and EA peers to make the org successful including draft decks, reports, and team-wide emails with an eye for design and a "pulse" on the organization’s tone.
• Attend key leadership meetings to capture decisions and action items to drive accountability and follow-through for key initiatives.
• Partner with external vendors to schedule meetings and coordinate logistics for onsite meetings.
• Coordinate travel arrangements and create expense reports in a timely manner.

Benefits

• paid vacation
• paid sick leave
• life insurance
• medical insurance
• dental insurance
• vision insurance
• short-term disability insurance
• long-term disability insurance
• 401(k) Plan
• Employee Stock Purchase Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level