Senior Administrative Manager

Latham & Watkins LLP•New York, NY

23d•Hybrid

About The Position

The Senior Administrative Manager supports the day-to-day administrative and operational activities associated with a Partner’s client, practice, and administrative responsibilities. The role organizes priorities, coordinates support resources, manages information, and ensures timely follow-through across a broad and fast-moving portfolio. It also coordinates with the Partner and the Partner’s professional support teams on firm responsibilities, including billing and collections, new matter intake, conflicts clearance, and timekeeping. The position is based in Latham & Watkins’ New York office and may be eligible for a flexible schedule combining hybrid and in-office work.

Requirements

Bachelor’s degree or equivalent; an equivalent combination of education and experience may be considered.
At least six years of progressively responsible experience in administration, operations, project management, executive support, practice management, or a related professional services function.
Demonstrated experience coordinating complex initiatives, supporting and advising senior stakeholders, managing administrative support resources, and handling sensitive professional and authorized personal matters in a high-trust environment.
Strong strategic thinking and business acumen, with the ability to provide clear, practical recommendations to a senior leader.
Strong analytical and practical problem-solving skills, with the ability to translate complex information into clear recommendations and action plans.
Excellent written and verbal communication skills, including the ability to synthesize information and prepare communications for senior stakeholders.

Nice To Haves

JD, MBA, related master’s degree, or equivalent advanced training.
Experience in administration, operations, project management, executive support, practice management, or a related professional services function.
Experience in a legal, professional services, corporate, or similarly complex environment.

Responsibilities

Manage the operations of the Partner’s office, including intake, prioritization, delegation, tracking, escalation, and completion of requests and commitments among administrative teams and external constituents.
Serve as a strategic partner, trusted advisor, and sounding board to the Partner; establish short- and long-term planning processes and identify protocols for matters requiring the Partner’s attention, delegation, or referral.
Support preparation for significant meetings and engagements by preparing and editing communications, notes, talking points, presentations, correspondence, and other materials as directed by and on behalf of the Partner.
Maintain awareness of the Partner’s practice and market trends and distill business, operational, and market information into clear summaries and decision points.
Develop and maintain productive relationships with attorneys, practice management professionals, and business services teams to facilitate communication and collaboration on matters relating to the Partner’s practice and firm obligations.
Act on behalf of the Partner as directed by the Partner.
Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by Latham & Watkins.
Coordinate with the Partner and professional support teams on billing and collections, new matter intake, conflicts clearance, timekeeping, and related processes.

Benefits

Bonuses awarded in recognition of individual and firm performance.
Healthcare insurance.
Life insurance.
Disability insurance.
401k plan.
At least 11 paid holidays per year.
PTO that accrues 23 days during the first year of employment and grows with tenure.
Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
Professional development programs.
Employee discounts.
Affinity groups, networks, and coalitions for lawyers and staff.