Senior Administrative Coordinator

Mass General Brigham•Princeton, FL

40d•Onsite

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This full time, Day shift position is M-F at our Fernside location. Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Requirements

Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred
Administrative Support Experience 3-5 years required
Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
Ability to adapt to changing priorities and work effectively in a dynamic environment.
Strong problem-solving skills to resolve issues and make sound decisions independently.
Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Nice To Haves

Executive Level Support Experience 2-3 years preferred

Responsibilities

Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
Organize and maintain files, records, and documents in both physical and electronic formats.
Identify opportunities for streamlining administrative processes, implement effective solutions, and assist in the planning and execution of meetings, conferences, and other corporate events.