Senior Administrative Coordinator
About The Position
AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term. Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work. We are seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive administrative and operational support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day-to-day operations, coordinating complex schedules and events, and managing a variety of administrative projects. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality.
Requirements
- High School Diploma or GED required.
- Minimum of 6 years of administrative support experience, preferably supporting executives or multi-person departments.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Proven ability to manage multiple projects and deadlines simultaneously.
- Strong attention to detail and commitment to accuracy.
Nice To Haves
- Experience supporting senior-level executives.
- Experience coordinating corporate meetings, events, and travel arrangements.
- Familiarity with budget tracking, invoice processing, and expense management.
- Exceptional organizational and problem-solving abilities.
- A high level of professionalism and executive presence.
- The ability to work independently with minimal supervision.
- Strong relationship-building skills and a collaborative approach.
- Flexibility and adaptability in a dynamic business environment.
Responsibilities
- Provide administrative support to senior executives and departmental leadership.
- Manage complex calendars, scheduling priorities, and meeting logistics.
- Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
- Prepare and organize meeting agendas, presentations, reports, and supporting materials.
- Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
- Maintain databases, spreadsheets, presentations, and other departmental files and records.
- Compile information and prepare departmental reports and presentations.
- Track departmental budgets, process invoices, and submit expense reports.
- Coordinate executive schedules and ensure priorities are effectively managed.
- Lead the planning and execution of company events, meetings, and special projects.
- Ensure administrative processes are completed in accordance with company policies and procedures.
- Provide guidance and coordination support to other administrative staff as needed.
Benefits
- health, dental and vision
- 401(k) with company match
- paid vacation and holidays
- tuition reimbursement
- an employee stock purchase plan
- A 20% discount on our incredible apartment homes.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
