Senior Administrative Coordinator

Chartered Professional Accountants of BC•Vancouver, BC

3d•CA$61,600 - CA$73,150•Hybrid

About The Position

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a dynamic, results-driven individual with excellent attention to detail for the position of Senior Professional Development Operations Coordinator. We are proud and honoured to have been recognized as one of BC’s Top Employers for a seventh consecutive year in 2026. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position. The Senior Professional Development Operations Coordinator supports the delivery and execution of our virtual and in-person Professional Development (PD) programs. This role is responsible for coordinating scheduling, instructor communications, venue logistics, and documentation processes. Working under the guidance of the Associate Director, Professional Development Operations and Delivery, the Senior Coordinator ensures smooth operations and a high-quality experience for instructors, participants, and stakeholders.

Requirements

Three (3) plus years of experience in Program Coordination, Operations, or Administrative Support.
Strong organizational and multitasking skills.
Ability to work collaboratively as part of a team and independently with minimum supervision.
Intermediate proficiency with MS Office, in particular Word, Excel, PowerPoint and Outlook.
Comfortable adapting to changing tasks and project requirements.
Excellent interpersonal, communication and presentation skills, both verbally and written;
A high degree of tact, diplomacy, and professionalism.
Meticulous attention to detail, refined organizational and time management skills.
Proven self-starter and team-builder with the ability and aptitude to self-motivate and take initiative with little supervision or direction.
Proven ability to prioritize competing requirements and deadlines under pressure.

Nice To Haves

Bachelor’s degree or post-secondary qualification in Business Administration, Education, Event Management, or a related discipline would be an asset.

Responsibilities

Collaborate with the Manager, PD Operations and Administrator, PD to schedule PD programs across various delivery formats, confirming availability, seminar content updates and speaker bios.
Liaise with other CPA provincial bodies to coordinate shared course offerings, support scheduling and ensure consistent delivery.
Monitor course registrations for shared courses with Western CPA provincial bodies and follow up as needed.
Manage venue coordination for in-person PD programs, including venue booking, setup, and logistics.
Prepare and issue instructor contracts for courses and PD events (i.e. Executive Programs, conferences, in-house and external training, etc.).
Ensure all signed contracts are received, documented, and uploaded to SharePoint.
Host live webinars via Zoom, including setup of meeting configurations and providing technical support to instructors.
Monitor virtual live sessions, including housekeeping announcements, introducing instructors, tracking attendance, launching polls, and assisting participants as needed.
On site administration - Sets up registration table, projectors and other AV equipment; checks on proper room set-up and accurate signage; trouble shoots any problems the instructor might encounter; addresses requests by attendees with the venue; at the end of the day returns to the venue and "close up" (take down projectors, banner, store leftover material).
Work with new scheduling tools and maintain and update supporting documentation for departmental tools and resources, including user guides and operational checklists.
Support the development, maintenance, and revision of instruction manuals, process documentation, and operational checklists to ensure accuracy and usability.
Assist with editing and formatting PD Working Group (PDWG) course materials.
Assist with the processing of PD-related invoices, ensuring accuracy and timely submission.
Support the reporting of partnership course registrations and related financial reporting.
And other duties and responsibilities as assigned from time to time.