Senior Administrative Coordinator

University of North Texas System • Denton, TX

5d • Onsite

About The Position

This position is responsible for providing administrative support to a fast-paced department by way of office management, budget oversight and reconciliation, and payroll processes. The Senior Administrative Coordinator is responsible for all administrative functions of the office and provides support to 5 TRIO grants. This position reports to the Executive Director of Orientation and Transition Programs.

Requirements

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Responsibilities

• Manages clerical operations of the department, and supports a department with 16 full-time staff members, graduate assistants, and student employees
• Provides backup to the front desk staff when necessary by answering incoming phone calls, emails, and greeting visitors to the department
• Provides an accurate ledger of fiscal matters for multiple grant and discretionary accounts including accurate tracking of participant costs for all department spending
• Prepares budget reports monthly and as requested by the program directors or Executive Director
• Facilitates the processing of all goods and service contracts with purchasing and legal departments
• Processes purchase orders, IDT’s, and travel documents for department staff
• Responsible for departmental inventory of supplies and equipment and completes annual asset reports
• Serves as the department contact with IT as it relates to software needs and approval, equipment management, and overall IT compliance
• Oversees human resources processes and procedures (including payroll, new hire onboarding, and timekeeping) for the department
• Analyzes and makes recommendations for office operational needs, including equipment, workflow and materials
• Provides interpretations of policies and procedures related to travel, employment, and purchasing for departmental staff
• Serves as the office liaison with financial aid to complete annual work study agreements and process departmental scholarships
• Supports all programs and initiatives originating out of the department

Benefits

• TRS Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Senior