Senior Administrative Coordinator
About The Position
This position provides administrative, operational, and analytical support to the Physics Department, acting as the primary assistant to the Chair in all administrative and academic matters and serving as the Physics Department main office manager to ensure efficient, friendly communications. Responsibilities include budgetary oversight of a wide variety of departmental activities, including revenue-generating sub-units, process management (e.g. ePARs) for all department personnel, direct supervision of non-technical department administrative staff, and coordinating a wide variety of department activities as a liaison to college and university offices.
Requirements
- Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
- Exceptional communication and interpersonal skills.
- Advanced written communication skills.
- Advanced Microsoft Office skills.
- Knowledge of accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
- Ability to conceptualize, plan and organize multiple programs and assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
- Knowledge of policies, practices, procedures and terminology of assigned function.
- Supervisory skills.
Responsibilities
- Budget oversight for all departmental chart strings, including coordinating submission of periodic budget planning requests to the college, monitoring and submission of transfers as needed, and advising the department chair regarding budgetary matters.
- Process management (e.g. ePARs, faculty hiring support, coordination of onboarding & separations, administrative support for faculty review processes, etc.) for all departmental personnel matters.
- Direct supervision of department administrative staff (department purchaser and student/program coordinator), including directing their activities and providing training, support, and guidance as needed.
- Administrative support for academic scheduling of class and lab offerings, including but not limited to coordination of book adoptions.
- Broad administrative assistance to the Department Chair, including but not limited to: records management, conflict resolution, calendar management, project management (e.g. renovation, relocation), data collection & analysis, other projects as assigned by Chair
Benefits
- TRS Eligible
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What This Job Offers
Job Type
Full-time
Career Level
Senior
