Senior Administrative Coordinator II
About The Position
The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. The Senior Administrative Coordinator II works under direction and coordinates administrative support for the Institute For A Disaster Resilient Texas to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.
Requirements
- Bachelor's degree or equivalent combination of education and experience
- Seven years of experience in office administration.
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
- Strong interpersonal, planning, and organizational skills.
- Excellent verbal and written communication skills.
Nice To Haves
- Experience as a Senior Administrative Coordinator.
Responsibilities
- Coordinates administrative support functions.
- Supervises assigned staff and determines work priorities.
- Develops and approves schedules and standards for achieving goals.
- Plans and executes administrative operations.
- Assists in the development of administrative processes and procedures.
- Analyzes internal processes and recommends procedural changes.
- Monitors compliance with policies and procedures.
- Plans and conducts meetings and training programs.
- Provides direct support to leadership staff.
- Uses initiative to relieve staff of routine tasks.
- Manages correspondence, calendar, and travel arrangements.
- Coordinates meetings, creates agendas, and takes minutes.
- Prepares presentations and communication materials.
- Serves as secondary coverage for front desk operations as needed.
- Oversees records enrollment and retention for academic programs.
- Serves as an information resource for faculty, staff, and students.
- Assists with tracking and maintaining program expenses.
- Analyzes internal processes for improvements in program support.
- Provides administrative support to faculty affairs operations.
- Manages correspondence and schedules meetings for the departmental leadership.
- Monitors compliance with policies and procedures related to faculty.
- Coordinates hiring and promotion processes in collaboration with departments.
- Plans and oversees college-level events.
- Supports student engagement events and initiatives.
- Assists in the organization of special functions and projects.
Benefits
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Free exercise programs and release time
- All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
- Living Well, a program at Texas A&M that has been built by employees, for employees
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What This Job Offers
Career Level
Senior
