Administrative Coordinator II

Texas A&M • Dallas, TX

4d • Onsite

About The Position

The College of Dentistry is looking for an Administrative Coordinator II to serve in the Office of Faculty Affairs. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to demonstrate initiative by independently taking action to solve problems.
• Attention to detail.
• Ability to multitask and work cooperatively with others.

Nice To Haves

• Experience in administrative support in higher education preferred.
• 4-year college degree or associate degree.

Responsibilities

• Serves as primary administrative support for Associate Dean of Faculty Affairs, exercising independent judgment and discretion.
• Advises and supports office staff with general operational tasks as requested by Associate Dean of Faculty Affairs.
• Plans and coordinates administrative activities and services which includes meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment.
• Leads daily office support activities to ensure efficiency and effectiveness for the office.
• Schedules conference rooms, video conferencing, and other office related events.
• Creates and maintains spreadsheets and databases as indicated.
• Coordinates with other office staff in Faculty Affairs to manage faculty personnel files and records retention according to compliance guidelines.
• Monitors office procedures and ensures adherence to office protocols.
• Attends meetings, committees, faculty as needed representation for Faculty Affairs or to support Supervisor’s advisory role at meetings as needed.
• Coordinates office records retention and maintains office references and resource materials.
• Makes recommendations for process improvements and contributes meaningfully at Faculty Affairs team meetings and Admin Lead meetings.
• Provides highly advanced organizational planning and problem-solving skills.
• Proficient in Microsoft Word, Excel, and skilled in organizational data management.
• Coordinates travel arrangements and prepares itineraries as indicated to support Supervisor, associated travel for faculty hiring, and/or programming for Faculty Affairs.
• Coordinates office supply inventory and equipment.
• Coordinates the maintenance of office reference materials including online office materials.
• Composes correspondence, reports, college or Faculty Affairs specific guidelines, including editing and proofreading.
• Prepares, modifies, and verifies documents, attentive to details.
• Assists in the coordination of daily business workflow; routinely evaluates procedures and workflows and makes recommendations for process improvement or changes.
• Available to support all Faculty Affairs team members as needed when assistance is needed.
• Manages faculty development programming and scheduling.
• Monitors project timelines for Faculty Affairs to ensure timeliness of deliverables.
• Oversight of Teams Faculty Affairs and Department Faculty Calibration Hub and Faculty Affairs SharePoint.
• Administers travel coordination for Associate Dean of Educational Affairs (ADEA) travel, with specific oversight of ADEA Fellows logistics.
• Collaborates strategically with the Associate Dean and Faculty Affairs staff to manage, execute, and assess faculty development programming and events.
• Exercises administrative oversight of committees, external awards programs, and initiatives for which the Associate Dean serves in an advisory capacity.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level