Senior Administrative Associate - Advocacy

University of North Texas System•Dallas, TX

2d•Onsite

About The Position

The University of North Texas at Dallas College of Law invites applications for the position of Senior Administrative Associate - Advocacy. The Senior Administrative Associate - Advocacy position offers the ability to work independently as well as in a supportive team atmosphere. The position will perform a wide variety of administrative business functions including budgeting, procurement, employee and student reimbursements, trainings, and reporting in support of multiple departments and programs across campus.

Requirements

High School diploma or GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.
Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in professional formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skilled in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Responsibilities

Assists the Advocacy Director with preparing for student competitions: travel requests, travel reimbursements, and travel setup.
Monitors and executes expenditures within budgets. Provides staff assistance in negotiation and administration of contracts and grants.
Promptly completes assignments and keeps calendars for Advocacy Competitions.
Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.
Follows appropriate safety procedures and security measures related to work performed.
Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
Provides input and administrative support for operational changes.
Assisting in greeting and answering queries from students/faculty other visitors to the Deans Office; answers telephone; takes messages; provides information.
Assist Deans Office and academic programs with social media, creating fliers other printed materials.
Room scheduling for the departments.
Assist with other duties as assigned.