Senior Administrative Assistant

Cumming Management Group•Honolulu, HI

13d•$21 - $26•Onsite

About The Position

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Requirements

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.
Meticulous attention to detail with a focus on accuracy and quality in all tasks.
Ability to adapt to changing priorities and work effectively in a dynamic environment.
Alignment with the organization's values and commitment to fostering a positive work culture.
Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.

Nice To Haves

Familiarity with Concur and document management systems is a plus.
Bachelor's degree in business administration, office management, or related field preferred.
Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment.

Responsibilities

Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements and processing expense reports.
Arrange and attend meetings, taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.
Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.
Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.
Provide high-level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.
Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.
Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer/Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.
Act as a cultural ambassador, modeling the organization's values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.
Provide support to the project team, including administrative tasks, coordination of project-related activities, and assistance with proposals and presentations.
Other duties as assigned.
Attendance at work during normal business hours.