Senior Administrative Assistant

State of Florida • Tallahassee, FL

7d • Onsite

About The Position

The Office of Public Counsel (“OPC”) has zealously represented Florida’s customers in high profile litigation for the past 52 years. We intervene as a matter of right to represent the collective interests of all customers of Florida’s publicly owned utilities. Our advocates actively confront critical affordability issues where the amounts in controversy can exceed billions of dollars. Our goal is to achieve increasingly positive outcomes for Florida’s customers.

As Senior Administrative Assistant, you are in a position of special trust and responsibility, bound by nondisclosure agreements that prohibit you from disclosing privileged legal matters in dockets where the amounts in controversy frequently exceed a billion dollars. You are expected to work both independently and collaboratively, as a member of a close-functioning administrative team, supporting the general needs of the office as well as OPC attorneys and expert consultants in matters leading up to and during administrative hearings and appellate litigation. This position is not remote.

Requirements

• Knowledge of administrative procedures and practices, including document management.
• Knowledge of legal and administrative terminology; ability to interpret and apply rules, regulations, policies and procedures.
• Highly attentive to detail with a critical eye for producing accurate, high-quality content.
• Demonstrate an enthusiastic, positive, “whatever it takes” approach working independently and cooperatively as part of a support team.
• Manage multiple deadlines and work requirements simultaneously.
• Communicate effectively and professionally, verbally and in writing.
• Deal tactfully and courteously with utility customers on the phone, via email, etc.
• Ability to train others when needed.
• A bachelor’s degree from an accredited college or university and two years of administrative experience.
• Professional administrative experience can substitute on a year-for-year basis for the required college education.

Nice To Haves

• Paralegal or legal assistance, and experience with complex document preparation is preferred.

Responsibilities

• Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat.
• Draft grammatically correct, properly formatted legal documents and correspondence as instructed by attorneys; proofread and edit documents as needed.
• Track discovery activity, deadlines and status of responses.
• Prepare exhibits and documents for hearings; provide support at hearings onsite, including physical handling of prepared materials.
• Assist with complex legal filings at the State and appellate level.
• Maintain digital and physical files (confidential and non-confidential), according to appropriate policy.
• Perform general office duties; help provide phone coverage for the main phone line.
• Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior