Senior Administrative Assistant

Voya Financial • New York, NY

9d • Onsite

About The Position

Together we fight for everyone’s opportunity for a better financial future. We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today. Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Get to Know the Opportunity To provide in-office administrative support to designated investment team members and backup support for other investment teams to enhance their effectiveness by performing a wide range of administrative support, ad hoc projects, initiatives, and coordination with the business management team.

Requirements

• Bachelor’s degree and a minimum of 5 years related experience preferred.
• Advanced level MS Word, Excel, Outlook, and PowerPoint; familiarity of Concur, Adobe, Copilot and DocuSign preferred.
• Excellent verbal and written communication skills
• Highly organized and with a strong attention to detail
• Must be able to work both independently and as a team and adapt to various needs of investment team members.
• Strong critical thinking and decision-making capabilities
• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm.
• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment.
• Ability to anticipate needs and solve problems independently.

Nice To Haves

• Familiarity of Concur, Adobe, Copilot and DocuSign preferred.

Responsibilities

• Provide primary support to designated investment team members.
• Work closely with the administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
• Calendar management
• Coordinate and manage virtual and on-site meetings/events.
• Coordinate domestic and international business travel arrangements.
• Communicate the adherence of office protocols and firm policies.
• Communicate and follow up on requests and deadlines.
• Manage subscriptions, publications, and professional memberships for team.
• Prepare and edit materials using Microsoft PowerPoint, Word, and Excel
• Process invoices and expense reports.
• Print, copy, scan, and file materials.
• Maintain and order office supplies and Voya branded items.
• Assist with ad hoc projects and initiatives.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior