Senior Administrative Assistant for Student Life

Liberty University•Lynchburg, VA

3d•Onsite

About The Position

The Senior Administrative Assistant reports to the Executive Director of Student Life and supports the administrative, scheduling, and communication needs of the Office of Student Life. The role manages calendars and projects, coordinates meetings, records and distributes meeting notes, follows up with stakeholders, assists with office management, and prepares reports for Student Life leadership. It also monitors the Student Life inbox, responds to phone and email inquiries, maintains office supplies and equipment, and manages Convocation exemption requests and related communications. The position coordinates conference travel and helps travelers reconcile expenses according to university policy. The role has no supervisory responsibilities but may mentor Administrative Assistants in Student Life. The position is full-time and onsite in an office environment, with work also occurring in locations such as residence halls, warehouses, and outdoor activities. Local and campus travel may be required, using a personal or university vehicle. A valid Virginia driver's license, acceptable driving record, and liability insurance are required. Compensation is $44,000–$50,000, and the position may be eligible for benefits including health insurance, retirement plans, and tuition assistance.

Requirements

Completed bachelor’s degree.
3–5 years of administrative experience.
3–5 years of Microsoft Excel and Outlook experience.
Effective verbal and written communication skills in English.
Strong organization, project management, and managerial skills.
Computer skills sufficient to use Microsoft Office Suite and Adobe Creative Suite.
Ability to meet deadlines and produce quality work.
Proactive approach, including anticipating needs and taking steps to address them.
Detail orientation and ability to manage schedules and project timelines punctually.
Ability to build productive working relationships and demonstrate conscientiousness and emotional intelligence.
Ability to travel frequently to local and campus locations.
Ability to sit for extended periods and use a keyboard.
Ability to hear and speak to communicate and review media content.
Ability to occasionally stand, walk, climb stairs, handle materials, reach overhead, kneel, or stoop.
Ability to regularly lift 20 pounds or less.
Valid Virginia driver’s license, acceptable DMV record, and liability insurance are required when driving is required.

Nice To Haves

Completed bachelor’s degree in business.
5 or more years of administrative experience.
5 or more years of Microsoft Excel and Outlook experience.

Responsibilities

Manage the Executive Director of Student Life’s Outlook calendar and schedule meetings, appointments, focused work time, and gatherings of Student Life personnel.
Send and respond to correspondence on behalf of the Executive Director as needed.
Record detailed notes during meetings, appointments, and events.
Monitor project timelines, deliverables, and due dates, and follow up with direct reports to support accountability and timely completion of assigned tasks.
Track and reconcile the Executive Director’s expenses.
Procure and maintain office supplies and ensure office equipment and appliances are functioning and properly maintained.
Facilitate email correspondence with Student Life teams and submit requisitions for Student Life: Operations and Student Life: Creative.
Manage Student Life subscriptions to project management software, create and coordinate projects, and organize project records in the software.
Monitor the Student Life inbox, respond promptly, and organize and forward messages to the appropriate destinations.
Respond to escalated student and staff inquiries by phone.
Determine eligibility for Convocation exemptions and process student requests; communicate request status and coordinate with other offices and Residence Life as appropriate.
Liaise with departments regarding mass Convocation exemptions and enter relevant data.
Create Convocation attendance reports for Student Life leadership.
Budget travel expenses and book travel arrangements, including flights, rental vehicles, hotels, and conference tickets.
Assist travelers with expense reconciliation after travel in accordance with university policy.
Perform other duties as assigned.
May mentor Administrative Assistants in Student Life.