Senior Administrative Assistant

Galderma•Boston, MA

About The Position

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. The Opportunity The Sr. Administrative Assistant provides high-level administrative support to company executives. Responsibilities include preparing reports and presentations, managing schedules, coordinating travel and expenses, screening calls, and supporting special projects. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Requirements

5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.
Proven ability to handle sensitive and confidential information with discretion.
Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.
Strategic thinker with a solution-oriented mindset.
Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.
Professional and welcoming phone presence with strong follow-through skills.
Excellent time management, prioritization, delegation, and multitasking abilities.
Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
Ability to work cross-functionally with multiple departments and levels within the organization.

Nice To Haves

Bachelor’s degree preferred, or equivalent combination of education and relevant experience.

Responsibilities

Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
Manage executive communications such as email and phone correspondence.
Prepare and edit PowerPoint presentations for corporate leadership.
Coordinate logistics and materials for leadership meetings
Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
Maintain the functional organizational chart
Reconcile monthly corporate credit card statements.
Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.