Senior Administrative Assistant

University of New Hampshire

8d•$18 - $29•Onsite

About The Position

This position provides comprehensive administrative support for the Dean’s Office and Academic Affairs functions at UNH Manchester, serving as a key resource for academic leadership, department chairs, faculty, and the broader college community. Responsibilities include coordinating academic processes and recurring activities; supporting faculty affairs, promotion and tenure, adjunct faculty, evaluations, accreditation and program reviews; preparing reports and materials; coordinating meetings, events, communications, and special projects; and providing administrative support to academic departments. The position also supports the effective daily operation of the Dean’s Office, including serving as a primary point of contact, assisting with onboarding and campus events, and working closely with the Administrative Services Manager to ensure responsive and well-coordinated administrative services across the college.

Requirements

Bachelors degree
3-5 years of experience

Responsibilities

Provide administrative support for the Associate Dean of Academic Affairs, including complex administrative support, calendar management, meeting preparation, coordination of follow-ups and action items, and management of recurring meetings.
Coordinate college processes and procedures for chairs, faculty, and other members within the college community.
Assist the Administrative Services Manager with tracking and oversight of the Associate Dean budget line items.
Plan and execute events led by the Associate Dean (e.g., Academic Community Forums, Sidore Lecture Series).
Serve as the sole collector, creator, and distributor of materials and information for the Millworks Newsletter, including reporting of data analytics.
Assist in the development and planning of adjunct orientation and provide sole administrative support for adjunct faculty within the Manchester division of CPS.
Prepare reports on academic programs, course enrollments, and trends, as well as extensive data gathering projects requested by the Associate Dean.
Coordinate with various departments on special programs as needed.
Serve as the sole contact for campus-wide office supply ordering and management.
Act as the sole DIG TEV liaison and main contact for all faculty evaluations, working directly with the Administrative Services Manager to provide reporting for personnel files and Office of the Dean backup.
Provide administrative support for the Manchester division's five department chairs.
Coordinate with the Administrative Services Manager on the Manchester division College Promotion and Tenure Committee for annual promotion and tenure submissions.
Participate in recurring Dean’s Administrative meetings with other University representatives.
Prepare materials and draft reports for use in various committees and constituencies.
Liaise with the Associate Dean on accreditation visits and on-site external reviews of programs.
Provide administrative support in logistics, planning, and historical archiving on program advisory boards with the college.
Coordinate the requests, submission, and approval process for the annual graduate faculty nominations from each program.
Serve as the main office greeter and first point of contact for the Dean's Office via phone, in person, and for inquiries, concerns, and issues, providing suite "gatekeeping" services.
Oversee the office conference room, supply closet, and reception area; order necessary supplies and office equipment.
Assist with onboarding materials, ordering equipment or supplies, coordinating building tours for new hires, and aid in logistical planning for new hire onboarding and orientation.
Provide back-up support for events on campus.
Provide general administrative support and back-up support to the Academic Services Manager and the Office of the Dean.