Senior Administrative Assistant

Acadia Pharmaceuticals • Princeton, NJ

13d • Onsite

About The Position

About Acadia Pharmaceuticals Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference. Position Summary We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.

Requirements

• High school diploma required
• Minimum 4 years of administrative experience supporting senior-level leaders
• Experience supporting senior-level leaders and working with internal and external stakeholders
• Experience preparing presentations, reports, and business correspondence
• Ability to independently manage complex schedules, competing priorities, and multiple projects
• Experience handling confidential and sensitive business information
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating meetings, events, and travel arrangements, including international travel
• Experience processing expense reports and managing business expenses through Concur or similar systems
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to work independently and collaboratively in a fast-paced environment

Nice To Haves

• associate's or bachelor's degree preferred
• Ability to travel occasionally as business needs require
• Ability to travel independently overnight and work after hours if required by travel schedule or business needs

Responsibilities

• Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
• Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
• Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
• Process and reconcile expense reports and corporate credit card transactions through Concur
• Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
• Track departmental expenses and support budget management activities
• Partner with cross-functional teams to support projects, initiatives, and operational priorities
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED