Senior Administrative Assistant

Kimley-Horn • Austin, TX

6d • Onsite

About The Position

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Sr. Administrative Assistant in our Austin, Texas (TX) office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior Marketing executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firm’s leadership. Ultimately, you will be a key contributor to our firmwide Marketing leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.

Requirements

• High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team
• Exceptional organizational and time management skills
• Effective communication skills and an ability to build working relationships at all levels of the organization
• Strong writing, editing, and proofreading abilities
• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving ability, with a resourceful can-do attitude

Nice To Haves

• Prior experience in a corporate environment is preferred
• Familiarity with Concur is a plus

Responsibilities

• Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Supply administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
• Build strong working relationships other administrative staff and senior leaders
• Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time

Benefits

• 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution
• Low-cost medical, dental, and vision insurance options
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays
• Student loan matching in our 401(k), and performance-based bonuses
• Tuition reimbursement and extensive internal training programs
• New Parent Leave, family building benefits, and childcare resources

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED