Administrative Assistant Senior

American Electric Power•Corpus Christi, TX

1d•$74,551 - $93,188•Onsite

About The Position

Responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. Maintain a close and highly responsive relationship with the day-to-day work activities within assigned function. Work independently under minimum supervision and guidance in carrying out assigned responsibilities. Ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. Relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority. Typically reports to Executives in salary grade 17 and above.

Requirements

High school graduate or GED.
Some college and/or office administrator training is desirable.
7 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative exp.
Must be computer/PC competent and have exp in utilizing general administrative office procedures & practices.
This role supports 2 busy executives and heavy calendar management including frequent and last minute changes.
Extensive domestic travel and occasional international travel.

Responsibilities

Exercise problem solving techniques and face challenges and change with a positive disposition and successful results.
Ensure that sufficient action is always taken to ensure the executive is supported appropriately.
Compile and prepare correspondence and reports from general instructions and, using independent judgment, follow through on assigned projects.
Inspect all papers, company documents, and calculations to ensure the accuracy and /or consistency of information flowing through the executive office.
Establish and maintain document retrieval systems.
This position must be integrated in such a manner as to understand the executive's priorities and business needs to anticipate proactively the activities that will support the executive and be responsive to changing dynamics and circumstances to ensure the executive's success.
Represent the executive's office (verbally, in writing etc...) in such a way as to positively manage all internal and external interfaces.
Relay messages and instructions to subordinates as requested and provide follow-up on pending matters, such as requests for information or proposals for action.
Answer inquiries, screen telephone calls, visitors and incoming mail.
Direct technical inquiries to the proper persons and personally respond to questions and furnish information as required.
Plan appointments, meetings and travel arrangements and maintain an accurate calendar.
Potential for working overtime and weekends as business needs dictate.