Senior Administrative Assistant - Surgical Oncology

MD Anderson Cancer Center•Houston, TX

1d•Hybrid

About The Position

The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team.

Requirements

High School Diploma or Equivalent
5 years Administrative/secretarial experience.
3 years Required experience with Associate's degree.
1 year Required experience with Bachelor's degree.
Must pass pre-employment skills test as required and administered by Human Resources.

Nice To Haves

Experience providing administrative support to medical professionals in a teaching environment
Advanced proficiency in Microsoft Office products
Familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv
Some exposure to grant processes
Bachelor's Degree

Responsibilities

Provide comprehensive administrative support to three faculty members
Answer, screen, and triage telephone calls and relay accurate messages
Receive, sort, and distribute departmental mail, faxes, and packages
Order and restock office and lab supplies on a scheduled basis
Coordinate service calls with vendors in the absence of the Office Manager
Manage complex calendars including daily, monthly, and annual scheduling
Communicate leave schedules with administration, clinics, providers, and faculty
Ensure alignment of commitments across multiple stakeholders
Coordinate extensive travel arrangements including registrations, lodging, and airfare
Submit and monitor reimbursement requests using institutional systems
Maintain travel documentation and compliance with organizational guidelines
Maintain faculty CVs using MyCV, including publications, presentations, and honors
Assist with manuscript preparation, editing, and literature searches
Retrieve research data from Medline and PubMed databases
Support grant submissions by coordinating documents, biosketches, and budget input
Ensure accuracy and completeness of grant proposals prior to submission
Perform account reconciliation in accordance with institutional policies
Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds
Facilitate transfer of medical records for scanning and permanent documentation
Manage weekly lab coat collection and distribution logistics

Benefits

Employer-paid medical coverage starting day one for employees working 30+ hours/week
Optional group dental, vision, life, AD&D, and disability insurance
Accruals for PTO and Extended Illness Bank
Paid holidays
Wellness, childcare, and other leave options
Tuition Assistance Program after six months of service
Access to extensive wellness, fitness, and employee resource groups
Defined-benefit pension through the Teachers Retirement System
Voluntary retirement plans
Employer-paid life and reduced salary protection programs
Medical
Dental
Paid time off
Retirement
Tuition benefits
Educational opportunities
Individual and team recognition