Senior Administrative Assistant, Cardiovascular

Mass General Brigham • Boston, MA

2d • $21 - $30 • Hybrid

About The Position

The Senior Administrative Assistant provides high-level administrative support to executive and management teams at The Brigham and Women's Hospital, Inc. The role supports efficient office operations by managing schedules, coordinating meetings, handling correspondence, and performing clerical duties. It may also lead junior administrative staff. This hybrid position is based at 45 Francis Street, has a 40-hour workweek, and is scheduled for the day shift. Patient care is not required.

Requirements

• High school diploma or equivalent required; experience in lieu of a degree is not accepted.
• Five to seven years of experience in an administrative role required, preferably in a healthcare setting.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Nice To Haves

• Associate's degree in Business Administration or a related field.
• One to two years of experience supporting senior-level staff.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical office files.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal and external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supply inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist with planning and executing special projects and events.
• Monitor project timelines and ensure deadlines are met.

Benefits

• Comprehensive benefits
• Career advancement opportunities
• Differentials, premiums, and bonuses as applicable
• Recognition programs designed to celebrate contributions and support professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED