Senior Administrative Assistant

CACI • Annapolis Junction, MD

11h

About The Position

The Executive Assistant will play a critical role in supporting a large Agency program by providing executive assistant support, managing the travel program, and overseeing task management. This position requires a highly organized, detail-oriented individual with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Education : Bachelor’s degree in business administration, Communications, or a related field or equivalent relevant experience.
• Clearance : Active TS/SCI clearance with polygraph
• Experience : Experience in an executive assistant role, preferably within a corporate environment.
• Skills: Exceptional organizational and time-management skills.
• Strong communication (verbal and written) and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with discretion.
• Excellent problem-solving skills and ability to work under pressure.

Nice To Haves

• Experience working with C-level executives.
• Familiarity with travel management systems and tools.
• Experience supporting programs within the applicable community
• Basic understanding and use of AI prompts

Responsibilities

• Executive Assistant Calendar Management: Manage the executive’s calendar, scheduling meetings, appointments, and events.
• Project Support: Assist with special projects, including research, data compilation, and presentation preparation.
• Document Management: Prepare, edit, and distribute a variety of correspondence, reports, and documents.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Administrative Support : Assist with meeting logistics, including scheduling, agenda preparation, and minutes taking in Teams and Outlook. Coordinate follow-up actions and track their completion.
• Coordinate responses to data calls, gathering and compiling information from various sources.
• Coordinate inventory actions, ensuring proper tracking and management of assets.
• Documentation and Standardization: Document workflows, Standard Operating Procedures (SOPs), and project updates using OneNote and Word. Maintain a centralized repository of documentation for easy access and reference.
• Travel Program Management : Travel Coordination: Oversee the travel management and approval process, including submission and approval of all programs domestic and international travel
• Expense Management: In coordination with Program Finance Analyst & DPM Business Administration, plan, monitor and manage travel expenses, ensuring compliance with company policies and budget constraints.
• Logistics: Handle all logistical aspects of travel, including visa requirements, travel insurance, and necessary documentation.
• Emergency Support: Assist with providing support and assistance in case of travel emergencies or changes.
• Travel Policy: Stay updated on travel policies and procedures, ensuring the program travel arrangements are in compliance.
• Task Management : Project Coordination and Task Management: Coordinate and track project tasks, deliverables, and timelines using Git Lab, Microsoft Planner and/or other MS Tools. Monitor project progress and assist with identification of potential roadblocks, escalating issues as needed.
• Serve as the point of contact for cross-team coordination and communication, ensuring all stakeholders are informed and aligned.

Benefits

• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
• We offer competitive compensation, benefits and learning and development opportunities.
• Our broad and competitive mix of benefits options is designed to support and protect employees and their families.
• At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees