Senior Administrative Assistant

AIT Worldwide Logistics, Inc.•Torrance, CA

1d•$71,110 - $106,670

About The Position

Join us at AIT, where we believe every day presents an opportunity to make a global impact!We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.® means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey. Overview The Senior Administrative Assistant provides centralized administrative support to enable the effective execution of senior leadership priorities. This role operates in a fast-paced, high-demand environment and requires strong organization, discretion, and the ability to manage competing priorities across multiple stakeholders. The role assumes ownership of complex administrative responsibilities, requiring independent judgment in prioritizing work and determining appropriate actions based on business priorities across multiple leaders. Success in this role requires proactive workload management, sound judgment, and consistent execution in a dynamic environment. Reporting functionally to the Executive Assistant to the President & COO, this role plays a key part in ensuring leadership time is aligned to strategic priorities.

Requirements

Some College/Associate's Degree (required) or
Bachelor's Degree in business administration, communications or related field (preferred)
3+ years of administrative support experience, preferably supporting senior leaders or executives (required)
5+ years of progressively responsible administrative support experience (preferred)
MS Office (Excel, Word, Outlook,Sharepoint) High
Ability to prepare and refine executive-level presentations to support leadership communication and decision-making High
Ability to manage complex calendars and scheduling across multiple stakeholders Medium
Strong communication skills with executive-level leadership, including written and verbal communication High
Ability to coordinate domestic and international travel arrangements High
Ability to manage multiple priorities, stay organized, and effectively prioritize assignments in a fast-paced environment High
Ability to handle confidential information with discretion and professionalism High

Nice To Haves

Certified Administrative Professional (CAP) - (preferred) or
- Professional Administrative Certification of Excellence (PACE) within 1 Year (preferred)

Responsibilities

Prepare and refine presentations, reports, and meeting materials for executive leadership, ensuring alignment with key business priorities and coordinating inputs and deliverables from stakeholders to support decision-making discussions.
Coordinate comprehensive domestic and international travel arrangements, including travel documentation, detailed itineraries, accommodations, logistics, and time zone considerations, exercising judgment in anticipating and responding to changes to ensure seamless execution.
Manage complex calendars for multiple senior leaders by independently prioritizing requests, making scheduling decisions based on business impact and urgency, and communicating trade-offs and changes across stakeholders.
Prepare and submit expense reports on a regular cadence, ensuring accuracy, compliance with company policies, and timely completion, while identifying and resolving discrepancies as needed.
Partner with the Executive Assistant to the President & COO on leadership planning cycles and high-priority organizational initiatives, contributing to coordination and execution across multiple business priorities.
Provide administrative coordination for leadership meetings, initiatives, and events by independently determining priorities, managing logistics, and driving timely execution across multiple stakeholders and competing demands.
Identify opportunities to improve administrative processes and enhance efficiency across leadership support workflows, exercising discretion and independent judgment in prioritizing work, determining appropriate actions, and aligning efforts with evolving leadership needs.
Performs other duties as assigned
Complies with all policies and standards

Benefits

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

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