Senior Administrative Assistant

Lockheed Martin•Courtland, AL

9d•Onsite

About The Position

Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity. Join us in shaping a new era in space and find a career that's built for you. Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person in a collaborative team environment? Are you an enthusiastic self-starter who can take initiative? If you can multi-task and thrive in a busy office, this could be the opportunity for you. Join our Production Operations team as an Executive Administrative Assistant supporting our Courtland Operations Site Executive! In this role, you will: Maintain calendars, arranges meetings, makes travel arrangements and communicate with internal and external high-level customers Conduct frequent travel and expense report reconciliation Multi-task effectively in a fast-paced and ever changing work environment Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests Ensure all correspondence is accurate, complete and properly handled Utilize personal computer and standard desk top software (full complement of Microsoft Office Suite) to access Lockheed Martin systems, compose correspondence, create spreadsheets and presentation charts Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines Maintain Outlook calendar to ensure efficiency and maximum use of leader's time Pursue opportunities to change or lean out processes or approaches Determine priorities for non-routine situations. Receive and direct visitors and clients Organize and execute special events (including VIP visits, off-sites, and motivational events) Perform additional special assignments as required.

Requirements

Administrative Assistant support to Senior Level Leadership
Experience with documentation management and creating status reports
Proficient in Microsoft Office, including Word, Excel, PowerPoint ad Outlook
Experience in calendar management and meeting support activities
Familiarity with making travel arrangements and expense reporting
Must be willing to work overtime as needed
Ability to obtain and maintain a Secret Clearance
Must be a US Citizen for consideration

Nice To Haves

Experience working in a production or operations environment
Knowledge of event planning and coordination principles
Strong interpersonal skills and ability to work effectively with internal and external stakeholders
Excellent attention to detail and ability to maintain confidentiality
Experience with digital documentation management through Sharepoint, shared drives, MS Teams and Channels
Experience setting up and running VTC meetings
Ability to problem solve under pressure

Responsibilities

Maintain calendars, arranges meetings, makes travel arrangements and communicate with internal and external high-level customers
Conduct frequent travel and expense report reconciliation
Multi-task effectively in a fast-paced and ever changing work environment
Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests
Ensure all correspondence is accurate, complete and properly handled
Utilize personal computer and standard desk top software (full complement of Microsoft Office Suite) to access Lockheed Martin systems, compose correspondence, create spreadsheets and presentation charts
Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines
Maintain Outlook calendar to ensure efficiency and maximum use of leader's time
Pursue opportunities to change or lean out processes or approaches
Determine priorities for non-routine situations.
Receive and direct visitors and clients
Organize and execute special events (including VIP visits, off-sites, and motivational events)
Perform additional special assignments as required