Senior Administrative Assistant

New York Life Insurance Co•New York, NY

1d•$60,500 - $86,000•Hybrid

About The Position

Join the Risk Management department. This role supports the Head of Enterprise Risk Management, the Head of Enterprise Resilience, and their teams. The position combines executive support, team coordination, and operational execution. The successful candidate will help leaders manage priorities, coordinate activities across teams, and ensure the smooth execution of business and administrative processes. The ideal candidate is highly organized, proactive, and resourceful. They anticipate needs, exercise sound judgment, and thrive in a dynamic environment with changing priorities.

Requirements

5+ years of experience supporting senior executives or leadership teams in a corporate environment
Proven ability to manage complex calendars and shifting priorities in a fast-paced setting
Strong organizational skills, attention to detail, and ability to manage multiple responsibilities simultaneously
Excellent verbal and written communication skills
Strong interpersonal skills and the ability to build effective working relationships across all levels of the organization
Sound judgment, professionalism, and discretion when handling confidential information
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Experience leveraging AI and digital tools to improve efficiency and productivity

Nice To Haves

Bachelor's degree preferred
Experience supporting multiple executives or leadership teams
Prior experience in financial services, insurance, risk management, resilience, audit, compliance, or a related function

Responsibilities

Manage complex calendars, scheduling, and meeting logistics, proactively balancing competing priorities and resolving conflicts
Coordinate committee meetings, team meetings, department events, offsites, and other key activities
Coordinate travel arrangements and process expense reports accurately and efficiently
Support planning and other recurring departmental activities
Partner with leaders and team members to track priorities, deadlines, and deliverables
Assist with preparation and formatting of presentations, reports, and executive communications
Identify opportunities to streamline processes and leverage technology to improve team effectiveness
Handle confidential and sensitive information with discretion and professionalism