Senior Administrative Assistant

AlixPartners•Houston, TX

12d•Hybrid

About The Position

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office and remote work. In this integral role on AlixPartners’ Corporate Services team, you will directly support multiple consulting professionals. Responsibilities include coordinating deadlines, analyzing, and handling sensitive information, and playing a critical role in handling confidential information requests. Support will include making meeting arrangements, managing business and personal calendars, domestic and international travel booking, expenses, time entries, and case documents. Light travel is anticipated. The Administrative Senior Professional role is a full-time position located in Houston, TX, and reports to the Administrative Team Lead. Paid relocation is not available for this position.

Requirements

High School diploma or equivalent required, college degree(s) preferred.
Minimum of four (4) years of administrative assistance experience required; experience with a professional services firm strongly preferred.
Proven ability to own and drive outcomes within a defined workstream, including setting priorities, managing execution, and delivering results.
Ability to apply judgment and provide practical guidance to stakeholders.
Ability to influence across teams, functions, and seniority levels, including partnering effectively with senior leaders.
Excellent organizational skills with experience operating in time-sensitive, ambiguous environments, balancing competing priorities with sound judgment and discretion.
Ability to translate analysis into clear insights and recommendations that inform decision-making.
Experience identifying and driving process, tool, or system improvements to enhance efficiency, quality, or scalability.
Excellent written and verbal communication skills in English, with the ability to deliver clear, concise, and executive-ready messaging.
Demonstrated commitment to collaboration, inclusion, and professionalism, fostering productive working relationships
Ability to maintain composure and an executive presence under pressure in a fast-paced, constantly changing environment.
Ability to be discreet and handle confidential, sensitive information.
Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
Flexibility to work overtime as needed and a willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organization.
Ability to lift a minimum of 15 pounds.
Ability to travel 10%.
MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.)

Responsibilities

Manage complex calendaring, prepare business travel itineraries, and process expense and time reports.
Provide back-up support for the Administrative Team Lead and other administrative and office services team members.
Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
Create and edit correspondence, invoices, engagement letters, and presentation materials.
Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
Coordinate and organize events including venue selection, budgeting, managing RSVPs, etc.
Strategically and effectively coordinate with both internal and external constituents.
Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage.
Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
Assist in managing and responding to emails and requests in a timely fashion.
Planning and management of technical and logistical support services to ensure seamless execution of internal and external events.
Some travel is expected for event implementation.
Assist with office service tasks such as restocking supplies in kitchens, setting up and cleaning conference rooms, and other related duties as needed.
There may be occasions that require an early start time to receive food and set-up for events.
Additional responsibilities as identified.
This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

Benefits

health
vision
dental
disability
401K
tuition reimbursement
identity theft protection
mental wellness support
generous paid leave policy including vacation/personal time starting at 7.34 hours per pay period
sick time up to 80 hours annually
parental leave
twelve holidays