Senior Administrative Assistant

Johnson & Johnson Innovative Medicine•Horsham, PA

1d•Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid position is located in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Senior Administrative Assistant provides complex executive, operational, and team support to the Vice President, Commercial and Vice President, Market Access in Immunology enabling effective execution across a high-priority, highly matrixed business. The role requires sound judgment, discretion, independent assessment, and resourceful resolution of complex situations while supporting leaders and teams that collaborate with numerous internal cross-functional stakeholders across time zones.

Requirements

High School diploma or equivalent is required
Minimum of 6 years’ administrative support experience required
Highly organized, with strong attention to detail and accuracy and the ability to establish, manage, and revise priorities while handling multiple time-sensitive responsibilities is required
Ability to take initiative, work independently with minimal supervision, adapt to shifting priorities, and respond resourcefully to unforeseen circumstances and complex problems in a fast-paced environment
Advanced computer skills including extensive knowledge of Office applications and organization specific software (i.e. Concur Expense System, WorkDay, Outlook, MS Teams and Copilot)
Demonstrated ability to maintain confidentiality, apply discretion, and handle sensitive business, personnel, financial, alliance-related, and leadership information professionally
Strong interpersonal, verbal, written, and multitasking communication skills, with the professionalism to communicate on behalf of senior leaders and collaborate effectively with supported teams and the broader administrative community
Influences or persuades others within area of immediate responsibility to support efficient ways of working, align schedules and deliverables, and adopt practical administrative processes
Interacts regularly with internal and external colleagues, including senior leaders, cross-functional partners, alliance-facing contacts, and administrative peers, requiring professionalism, confidentiality, and strong coordination across departments

Nice To Haves

Associate’s degree or Bachelor’s degree is preferred
Experience supporting vice presidents, directors, complex teams, or matrixed commercial organizations preferred

Responsibilities

Provide day-to-day executive and team support to the Vice President, Commercial and the Vice President, Market Access, including management and prioritization of complex, frequently changing calendars; high-volume meeting requests; domestic and international travel; expense reports; meetings and events; vendors; and logistics across Global Commercial Strategy (GCSO) Immunology and cross-functional partner teams
Manage and organize files, records, communications, onboarding materials, organizational charts, SharePoint content, and departmental documents, including confidential and sensitive information related to leadership priorities, commercial strategy, financial administration, and organizational matters
Independently organize large internal department meetings and leadership forums, onsite or offsite; prepare and edit agendas, reports, presentations, meeting materials, and minutes; and coordinate inputs across stakeholders
Perform diverse administrative and project-focused duties requiring independent judgment, prioritization, and clear written and verbal communication on behalf of the Vice President, Commercial and the Vice President, Market Access, and broader teams
Maintain databases, general and department or division specific applications
Manage and follow up on the financial administration of the department including preparing expense reimbursements, monitoring contract administration and initiate/follow up on purchase orders.
Act as a trusted point of contact for leadership, cross-functional departments, external contacts, vendors; ensuring timely follow-through, appropriate information handling, and clear communication
Participate in administrative, departmental, cross-functional, and campus-wide projects, workgroups, or committees that optimize processes and team operations
Stay informed of company policies, procedures, guidelines, administrative systems, and business processes relevant to the department; provide guidance and timely reminders to staff; and pursue tools or professional development that strengthen executive support, team effectiveness, and operating discipline

Benefits

health is everything
strength in healthcare innovation
inclusive work environment
respect the diversity and dignity of our employees
recognize their merit
hybrid position
J&J Flex Policy
work in office 3-4 days per week
work from home 1-2 days per week
developing the medicines of tomorrow
developing treatments
finding cures
pioneering the path from lab to life
championing patients every step of the way
complex executive, operational, and team support
effective execution across a high-priority, highly matrixed business
sound judgment
discretion
independent assessment
resourceful resolution of complex situations
collaborate with numerous internal cross-functional stakeholders across time zones
management and prioritization of complex, frequently changing calendars
high-volume meeting requests
domestic and international travel
expense reports
meetings and events
vendors
logistics
organize files, records, communications, onboarding materials, organizational charts, SharePoint content, and departmental documents
confidential and sensitive information
leadership priorities
commercial strategy
financial administration
organizational matters
organize large internal department meetings and leadership forums, onsite or offsite
prepare and edit agendas, reports, presentations, meeting materials, and minutes
coordinate inputs across stakeholders
diverse administrative and project-focused duties
independent judgment
prioritization
clear written and verbal communication
maintain databases, general and department or division specific applications
prepare expense reimbursements
monitoring contract administration
initiate/follow up on purchase orders
trusted point of contact
timely follow-through
appropriate information handling
clear communication
participate in administrative, departmental, cross-functional, and campus-wide projects, workgroups, or committees
optimize processes and team operations
stay informed of company policies, procedures, guidelines, administrative systems, and business processes
provide guidance and timely reminders to staff
pursue tools or professional development
strengthen executive support
team effectiveness
operating discipline
Associate’s degree or Bachelor’s degree
Experience supporting vice presidents, directors, complex teams, or matrixed commercial organizations
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.
We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs.
If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.