Senior Administrative Assistant
Millennium Physician Group•Orlando, FL
•$21 - $31
About The Position
We are seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department, team, or organizational leader. In this role, you will manage calendars, coordinate meetings, prepare business documents, arrange travel, process expenses, and serve as a key point of contact for administrative needs. The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment.
Requirements
- High school diploma or equivalent required.
- Previous administrative, executive support, or office coordination experience.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Strong attention to detail and a proactive approach to problem-solving.
Nice To Haves
- Experience coordinating meetings, travel, and expense reporting is preferred.
Responsibilities
- Manage calendars, appointments, meetings, and scheduling requests while resolving conflicts and prioritizing competing demands.
- Coordinate meeting logistics, including agendas, presentation materials, conference rooms, virtual meeting access, catering, and follow-up documentation.
- Prepare, edit, proofread, and distribute correspondence, presentations, reports, spreadsheets, and other business documents.
- Arrange travel accommodations, create itineraries, process expense reports, and maintain accurate records.
- Respond to administrative inquiries and ensure requests are directed to the appropriate resources.
- Maintain confidential files, department records, contact lists, and shared administrative tools.
- Support onboarding activities, department events, supply management, and special projects.
- Partner with team members and leaders to anticipate needs and ensure efficient daily operations.
Benefits
- Health, Dental, and Vision Insurance
- 401(K) Retirement Plan with Matching
- Employer-Paid Life Insurance Short & Long-Term Disability
- Paid Time Off, Floating Holidays, and Paid Major Holidays
- Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
