Senior Administrative Assistant (Behavioral Health)
About The Position
The Senior Administrative Assistant serves as a strategic administrative partner to Executive Management, supporting daily operations, organizational coordination, and executive initiatives across the agency. This role is responsible for providing high-level administrative and operational support through workflow coordination, reporting management, project tracking, and follow-through on organizational priorities. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple responsibilities within a fast-paced and collaborative environment while maintaining professionalism, discretion, and operational efficiency.
Requirements
- A minimum of 3 years of experience in an office administration, office assistant, or similar role.
- Strong written and verbal communication skills, with the ability to build effective relationships.
- Familiarity with office management procedures and best practices.
- Excellent organizational and multitasking abilities with keen attention to detail.
- Proficient in Microsoft Office and Google Workspace.
- Ability to handle confidential and sensitive information with discretion.
- Positive, proactive attitude with a collaborative approach to teamwork.
- Associate’s Degree or equivalent experience.
Responsibilities
- Provide direct administrative and operational support for Executive Management and leadership initiatives.
- Support workflow coordination and task follow-up to ensure accountability, timely completion, and alignment with organizational priorities.
- Participate in leadership and operational meetings, including preparing agendas, documenting meeting minutes, identifying action items, and facilitating follow-through on assigned tasks.
- Assist with special projects, organizational initiatives, and operational improvement efforts across departments.
- Provide project management support through task tracking, status monitoring, coordination of deliverables, and communication of project timelines.
- Support weekly and monthly reporting cadences by maintaining reports, dashboards, trackers, and operational summaries for leadership review.
- Assist with strategic planning support for operational initiatives, transition planning, and organizational growth efforts.
- Maintain inventory and asset tracking records for company-owned devices and equipment, including onboarding, reassignment, and collection processes.
- Coordinate administrative support related to audits, compliance reviews, operational documentation, and internal process monitoring.
- Collaborate with Executive Leadership, Operations, IT, and other departments to support organizational communication and continuity.
- Maintain organized records, documentation, and confidential information with a high level of professionalism and accuracy.
- Perform additional administrative, operational, and project-based duties as assigned in support of agency goals and executive priorities.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
