Senior Administrative Assistant
About The Position
We are searching for the best talent for a Senior Administrative Assistant to support the Vice President of Marketing, Channel and Lifecycle Mgmt., Neuroscience (CAPLYTA), Director of Marketing, CAPLYTA, and Sr. Director Channel Strategy. This hybrid role is in Titusville, NJ. The requirement for this position is to work in the Titusville office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.
Requirements
- Minimum of high school diploma is required; Associate degree is preferred.
- A minimum of 6 years’ experience of administrative support is required.
- Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint) is required.
- Strong verbal, written, and multi-tasking communication skills are required.
- Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
- Ability to be flexible, adapt, respond to shifting priorities, and be resourceful in a fast-paced and quick-changing business environment.
- Ability to use good judgment and work independently under minimal supervision is required.
- Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
- The ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
- Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team.
Nice To Haves
- Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., Microsoft Office 365, AskGS, OurSource, Skype for Business, Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint, Aravo, Totality) is preferred.
Responsibilities
- Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements, and manage expense reports.
- Independently organize large internal department meetings onsite or offsite.
- Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such applicable staff with relevant reminders of upcoming events and projected related deadlines.
- Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
- Provide strong collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
- Prepare and handle highly confidential correspondence.
- Maintain security and confidentiality of sensitive documents, information, and proposals.
Benefits
- Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
