Senior Administrative Assistant - Ambulatory Treatment Center

UT MD Anderson Cancer Center•Houston, TX

2d•Hybrid

About The Position

The Senior Administrative Assistant plays a critical role in supporting the administrative and operational functions of the Ambulatory Treatment Center (ATC) at The University of Texas MD Anderson Cancer Center. The ATC provides essential outpatient services across multiple locations. This role provides highly responsible operational support, exercising independent judgment within established guidelines. The Senior Administrative Assistant works closely with leadership, including the Director and Associate Directors, to coordinate business operations, manage resources, and support daily clinic activities. The ideal candidate will possess strong administrative support experience, exceptional organizational skills, and the ability to work independently in a fast-paced environment. Experience with ResourceOne and CEMS is preferred. Strong communication skills, attention to detail, and the ability to manage multiple priorities are essential.

Requirements

High School Diploma or Equivalent
5 years Administrative/secretarial experience.
3 years Required experience with Associate's degree.
1 year Required experience with Bachelor's degree
Must pass pre-employment skills test as required and administered by Human Resources.

Nice To Haves

Associate's Degree
Bachelor's Degree
Experience with ResourceOne and CEMS

Responsibilities

Provide administrative support to the Director, Associate Directors, management, and staff of the Ambulatory Treatment Center.
Develop and maintain telephone lists, schedules, planning calendars, staff rosters, and contact lists.
Use independent judgment and analysis to identify issues and determine appropriate solutions.
Prepare meeting minutes and coordinate administrative support for meetings, conferences, and programs.
Assist with mail pickup and delivery.
Submit Key Performance Indicator (KPI) reports and other administrative documentation.
Support annual space planning activities and other departmental initiatives.
Perform additional duties and special projects as assigned.
Manage operational purchasing and expense tracking utilizing ResourceOne.
Process Procard purchases and reconciliation activities.
Maintain inventory of office and breakroom supplies and coordinate replenishment as needed.
Support asset management activities and maintain tracking records for departmental resources.
Coordinate equipment service requests with Bio Med and external service providers.
Manage equipment repair requests, return authorizations, and associated documentation.
Process key requests and facility-related service requests as needed.
Coordinate furniture repair and workspace maintenance requests.
Submit and manage CEMS requests for Center operations.
Collaborate with facilities, Bio Med, and housekeeping teams to support clinic operations.
Coordinate courier requests for clinical operations.
Manage patient nutrition orders for the Main Hospital, Life Sciences Plaza, and Northwest Surgery Center.
Assist with employee badge requests and related administrative support.
Support employee recognition activities, Nurses Week events, blood donor programs, and other Center events.
Provide administrative coordination that supports efficient clinic and leadership operations.
Other duties as assigned

Benefits

Employer-paid medical coverage starting day one for employees working 30+ hours/week
Optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank
Paid holidays
Wellness leave
Childcare leave
Other leave options
Tuition Assistance Program after six months of service
Access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System
Voluntary retirement plans
Employer-paid life and reduced salary protection programs.