Senior Administrative Assistant

Capital One • McLean, VA

22h

About The Position

Capital One’s Community Finance, Impact & Investment Team is seeking a Senior Administrative Support Assistant to partner with 3–5 leaders. The role is an integral part of the team, supporting its work to build thriving, inclusive, human-centered communities and advance economic mobility and growth for low-wage earners and small business owners. The team provides debt and equity capital for affordable housing and CDFIs, drives philanthropic initiatives, and conducts social impact research.

The ideal candidate is dedicated, proactive, detail-oriented, collaborative, and committed to organizational success. They solve problems, seek process improvements, communicate effectively, adapt positively to change, and use technology to improve efficiency. The role requires integrity, discretion, professionalism, responsiveness, and a strong sense of urgency while supporting frequently shifting priorities in a high-volume, fast-paced environment.

The position supports executive calendars, meetings, travel, expenses, team activities, and general administrative needs. The role is expected to accept applications for at least five business days. Capital One will not sponsor a new applicant for employment authorization for this position.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Google Suite, including Calendar, Gmail, Sheets, and Slides.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to work in a high-volume, fast-paced environment and adapt to frequently shifting priorities.
• Ability to manage complex schedules through prioritization and organization.
• Proactive problem-solving skills, including anticipating potential challenges and taking preventative action.
• Ability to handle sensitive information with integrity and discretion.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom technology for meeting users.
• Experience planning ahead and managing time effectively.

Responsibilities

• Manage daily calendars for multiple executives, adjusting and prioritizing schedules in response to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Build and maintain good business relationships with executives and administrative staff across the organization.
• Coordinate travel arrangements and prepare expense reports in a timely manner using Capital One systems.
• Organize engaging team activities and events, including department-wide meetings, team meetings, conferences, and social events.
• Perform general administrative duties, including printing, disseminating information, ordering supplies, and supporting ad hoc projects or initiatives.
• Promote a collaborative and team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by full- or part-time status, exempt or non-exempt status, and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED